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Sierra Leone Medical and Dental Association Vacancy
By
Jan 19, 2009, 00:06
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Sierra Leone Medical and Dental Association
VACANCY
Title: Administrative Assistant

Organisation: Sierra Leone Medical And Dental Association

Date of Engagement: Office Location Freetown but will travel to the provinces

Reports to : General Secretary
Qualifications

Higher National Diploma or Diploma in Secretariat Studies/Business Management or equivalent qualifications
-Over three (3) years experience in related field
-Must be Computer literate and can operate the following software:

MS Word, Excel and Power Point

Experience

-Proficiency in using word processing and other computer software packages including use of the e-mail and the internet
-Good analytical and problem-solving skills
-Ability to communicate both orally and written and to adhere to instruction given
-Maintain confidentially of privilege information obtained in the course of work
-3 years experience in related field

Supervises: Office Assistant
Purpose

Responsible to the General Secretary for providing effective secretariat and Administrative support service in the development and implementation of activities. Specific duties include collecting and analyzing data and information, preparing correspondence, providing information to members, scheduling appointments, planning and organizing meetings, travel and conferences, writing minutes, as well as monitoring the progress of various assignments to ensure that the Associations Executive Offices are kept fully informed on all matters requiring immediate attention.

Duties

-You will responsible to organize all meeting, mid year and annual congress and medical sessions. Prepare minutes of meetings and report on all sessions. You are expected to travel to the provinces for the mid year congress.
-Prepare notes, correspondence and reports in accordance to instructions -Responsible for the general running of the office and the safety of all office equipment, property and records
- Prepare reports telephone inquiries and give information as requested
-Schedule appointments and update the General Secretarys appointments Oversee the proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure Monitor and track the progress of various assignments and regularly updating the General Secretary and other members of the association on deadlines and problems
-Sort, store, retrieve, check, correct and ensure that documents and other records are securely filed and accounted for
-Receive and register both incoming and out-coming mails and ensure that the office Assistant deliver them to the appropriate offices
-You will be directly in charge of the Office Assistant. This includes supervising his work and monitoring his attendance to work by means of register which he should sign daily
-Supervise the Office Assistant
-Candidate should be between the age of 25-40 years
-Salary is attractive but negotiable
- Only short listed candidates will be contacted for interview
-Please bring along copies of your curriculum vitae and all necessary documents and a forwarding address and telephone numbers


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