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Marie Stopes Sierra Leone (MSSL)Job Advertisement
By
Feb 6, 2009, 17:02
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Marie Stopes Sierra Leone (MSSL)
JOB ADVERTISEMENT

Marie Stopes Sierra Leone (MSSL) is a national NGO which uses modern management and marketing techniques to promote reproductive and sexual health rights and provide high-quality health services throughout Sierra Leone. MSSL is part of Marie Stopes Internationals Global Partnership which is in over 40 countries worldwide. The Mission of the MSI partnership is to enable individuals to have children by choice not chance. MSSL is on a programmatic expansion including an increase in static and outreach service and an increase in its staff capacity. To achieve this, MSSL requires innovative, result oriented individuals who has a vision, likes the challenges of a new national level programme and able to work and adapt in a fast-moving organization to fill in the below posts:.

Job Title: Team Development Officer
Reports to: Team Development Manager
Supervises: No One
Location : Freetown (with some local travel)
Duration of contract: 3 years
Person Specification

Qualification/requirements

A Higher Teachers Certificate (Preferable)
A University/Diploma in Human resources Management (Desirable)
Minimum of 2- 3 years substantial work experience in an NGO or INGO.

Essential

Plan, strategise and coordinates effectively a number of activities simultaneously.
Demonstrates ability to work well under pressure.
Demonstrates effective written and oral communication skills
Works at all levels of the organization.
A substantial and proven track record of working in development based projects, focusing on training and development issues.
A substantial experience of planning and managing training and development projects.
Experience of preparing clear, concise and informative reports, correspondence and other written materials.
Experience of organising workshops and conferences.

Core competencies:

Must have strong time management and excellent written and organizational skills.
Must have exceptional interpersonal, listening and communication skills
Ability to communicate effectively with people from all backgrounds both on a one-to-one basis and in a presentation form to groups.
Ability to work flexibly to deadlines under pressure, managing multiple tasks, often with competing priorities.
Forward planning and proactive approach.
Research, analysis and planning experience.
Must have excellent computer skills (MS Word, Excel, PowerPoint and internet)
Ability and knowledge on working with budgets and finance issues

Main Responsibilities:

Developing, planning, managing and delivering a comprehensive administrative training and development needs and opportunities package in order to maintain a motivated and skilled workforce
planning and delivering inductions for new staff, job descriptions, performance reviews
Assist in developing HR planning strategies and personnel policies
coordinates the staff recruitment process
undertaking regular salary reviews;
Updating and filling of personnel files

Job Title: Administration Officer
Reports to: Director of Finance and Administration
Supervises: Drivers, Cleaners, Security Guards
Location : Freetown
Duration of contract: 3 years
Person Specification

Qualification/requirements

University Degree, specialized training in Office Administration and/or a Diploma in Accounting or Book keeping
Minimum of 2 years substantial administrative and operations experience.
1-2 years of experience preferably with an NGO is desirable

Core competencies:

Must have strong time, stress management and organizational skills.
Must be able to quickly and accurately prioritize workload
Must have exceptional interpersonal, listening and communication skills
Must have strong written and oral communication skills.
Must be willing and able to multi-task.
Must have excellent computer skills (MS Word, Excel, PowerPoint and internet)
Must have excellent team building and supervisory skills
accounting and bookkeeping skills
Must ?analytical and problem solving skills

Main Responsibilities:

Provision of telephone/reception service.
Maintenance and cleaning of building and surrounds; ensuring communal areas are clean tidy and well stocked.
Scheduling, prioritisation and allocation of general office work to ensure an effective and well equipped working environment at head office
Provision of back-up administrative support to the Regional teams:
Act as network supervisor to co-ordinate telephone and IT development in conjunction with contractors to identify user needs and repairs
Stock control, ordering and maintenance of office supplies (groceries and detergents) and equipment (office furniture, IT equipment, etc..)
Maintain Office petty cash
Maintain office records, filing system, office files protection and retention
Organising travel arrangements, hotel bookings and visas on behalf of local and international staff.
Organising meetings and appointments, booking meetings venues, prepare minutes; social events and refreshments
Team Management of drivers, security and cleaners
Maintain an organised and respectful representation of MSSL at all times

Method of Application:
Letter of application including CV and three references with names and telephone numbers to be forwarded to by email to info.mssl@yahoo.com or by hand delivery to either of below:

The Team Development Manager, Marie Stopes Sierra Leone, 10A & 10B Ahmed Drive, Off Sir Samuel Lewis Road, Aberdeen, Freetown.

Regional Manager, North, 7 Ladys Mile Makeni or Regional Manager South, 18B, Kissy Town Road, Bo

Only short listed applicants will be invited for interview. Closing date for receipt of applications is: Friday, 6th February 2009

These are local posts and require candidates to be supportive of Marie Stopes International aims and ethos. Competitive salaries will be given, based on candidates expertise and experience.


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