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JOB VACANCY - PLAN SIERRA LEONE
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May 6, 2009, 17:04
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JOB VACANCY - PLAN SIERRA LEONE

Plan is an international child centered community development organization without religious, political or government affiliation that works with children and their communities in 48 of the worlds poorest countries to make lasting improvement in their lives. Plans work worldwide benefits around six million children in Africa, Asia and Latin America. Programme implementation takes place in 48 country offices and 4 Regional Offices, working with more than 90,000 mostly rural communities. Plan Sierra Leone supports development interventions in the domains of health, education, habitat, livelihood, building relations, child protection, governance and social protection. Plan Sierra Leone managerment is seeking to contract suitably qualified and experienced persons for the positions listed below:

POSITION 1

Job Title Gender Project Coordinator

Tenure: One (1) Year Renewable
Directly Reports to: Program Support Manager
Location: Makeni, Bombali

(Based in Plans Program Unit Office, but will travel regularly to provide support to other Program Areas)

1. Background:

In partnership with European Commission and Plan Germany (GNO), Plan Sierra Leone is implementing a child rights and protection Project with funding support from an EC EIDHR which focuses on strengthening civil society organizations (CSO) to become an effective force for the defense of Human Rights.

Key outcomes of the programme include to enable CSO in Sierra Leone to:

*Promote a culture of respect for Human Rights in communities in Sierra Leone by raising awareness on and preventing childrens and womens rights violations with a special focus on the harmful traditional practice of female genital mutilation/cutting (FGC/C);
*Network and advocate against childrens and womens rights violations at community and national level.

2. JOB SUMMARY

The Gender Project Coordinator shall take the lead for the day to day implementation and management of the Breaking the Silence for Girls and Womens Rights (FGC) Project of Plan Sierra Leone. This includes working closely with the Plan Sierra Leone Country Office, Program Unit staff and project partners to ensure that the project activities are managed appropriately, project budgets are administered efficiently, and that the support colleagues require for the effective implantation of the project is provided in a timely manner.

In order to carry out these key tasks, the Project Coordinator is expected to work collegially with other colleagues from the Plan Sierra Leone country office, colleagues from other Plan country offices that also participating in the Breaking the Silence (FGC) project.

3. KEY RESPONSIBILITIES AND TASKS

Specifically, the Project Coordinator shall:

1. Be accountable for the overall project performance of the EC& GNO funded Breaking the Silence Project for Plan Sierra Leone;
2. Ensure and monitor the quality implementation of the project and initiatives to include providing assistance and support to identifying solutions to implementation challenges;
3. Ensure that project/grant activities are conducted in compliance with the objectives and donor requirements as agreed by Plan and EC and described in the Grant Contract; advise PSM and GSM immediately of any potential issues of non-compliance (either Plan or partners).
4. Elaborate & maintain Detailed Implementation Plan; support Program Units in the development of project work plans, project outlines, and budgets; and monitoring progress of planned activities through field visits and interaction with project partners to ensure that activities and overall project activities and results remain consistent with the projects logical framework (as well as other relevant core project documents).
5. Monitor the over-all progress in the realization of the Breaking the Silence Project outcomes, to include assisting in the development of more detailed learning and M&E systems.
6. Support other country office work especially as these relate to the Breaking the Silence (FGC) Project logical framework.
7. Ensure that all project reporting and documentation requirements are met (quality & timeliness), with particular attention to ensuring that narrative and financial reports as prepared and submitted in accordance with agreements with the donor.
8. Ensure that lessons from the Breaking the Silence (FGC) Project are pro-actively shared with all Plan Sierra Leone staff and partners; maintain database of project photos, case studies & other documentation to support information sharing and reporting.
9. Organize and coordinate Breaking the Silence (FGC) Project review meetings, studies (baseline), evaluations and donor reports.
10. Provide a monthly report on project performance to PSM & share with GSM and Child Protection Advisor;
11. Maintain constant relationship with the Child Protection Advisor, PSM and PUMs on program and technical support issues.
12. Maintain a constant relationship with the Grants Department on grant issues. Collaboration with the Plan SLE Grants team and GNO on the overall implementation of the project in general.
13. In collaboration with the Child Protection Advisor, assist Plan Sierra Leone with the technical support on child rights and protection as may be required for the effective implantation of the FGC projects (including policy advocacy initiatives), for networking with other civil society organizations (especially other implementing agencies also operating in the country), and other actors in local policy communities.
14. Represent Plan in national and regional networks and establish and maintain firm relationship with agencies in FGC initiatives.
15. Represent Plan Sierra Leone as Gender Focal Person.

4. OTHER RESPONSIBILITIES:

In addition to the specific responsibilities related to the Breaking the Silence Project, the Project Coordinator shall also be expected to:

1. Contribute to the over-all smooth operations of the Plan Sierra Leone, to include attending country office meetings and activities as appropriate;
2. Support other Plan Sierra Leone staff by sharing information, working with other colleagues to achieve key tasks and contributing to the building and maintaining of an effective team work environment;
3. Work collegially, cooperatively, and supportively with colleagues from Plan Sierra Leone
4. Ensure that all activities undertaken on behalf of Plan Sierra Leone, eternally or internally, are executed in accordance with the over-all aims of the organization and in the line with Plans policies and procedures.
5. Undertaken other tasks consistent with this job description and other program deliverable as may be requested by the Country Director through the Programme Support Manager.

PERSON SPECIFICATIONS

Education/ Qualifications /Knowledge

Education in an appropriate discipline to Masters level with three years related working experience or a bachelors degree with four years related working experience

Excellent understanding of development issues

Good understanding of policy and rights issues in Sierra Leone especially in relation to FGC.

Strong knowledge on advocacy for gender issues

Good understanding of EC grant requirements

Good understanding of monitoring and evaluation systems and participatory research methodologies

Essential

 

 

 

Essential

Essential

 

Desirable

Desirable

Desirable

Experience

Minimum of three years or four years (depending on qualification) work experience in gender issues especially FGC programming and/or policy advocacy

Experience in designing and leading gender and child protection project initiatives

Experience of designing and leading national advocacy initiatives

Experience in team leadership& managing people

Experience in prioritizing tasks and meeting deadlines

Experience in coordinator collaborative efforts involving colleagues and partners

Experience preparing project budgets and monitoring project spending

Essential

 

 

Essential

 

Desirable

 

Essential

Essential

Essential

 

Essential   

Skills

Excellent written and verbal communications skills and the ability to adapt styles to meet the needs of different audiences

Ability to design policy research and analytically present research findings

Excellent networking and partnership skills

Ability to motivate and influence other

Excellent administrative skills

Ability to work effectively independently and as part of a team

Computer proficiency (MSWord, Excel & Power Point)

Well organized and efficient work style 

Essential

 

 

Desirable

 

Essential

Desirable

Essential

Essential

 

Essential

Desirable 

Personal Qualities

Able to work calmly under pressure

Flexible and adaptable attitude

Able to work in a tactful & diplomatic manner

Able to relate with people from diverse culture

Able to travel and spend between 50-60% of his/her working time in the field

Desirable

Desirable

Essential

Essential

Essential

POSITION 2

Job Title: Kailahun Child Survival and Development (CSD) Project Coordinator
Tenure: One (1) Year Renewable
Directly Reports to: Kailahun Program Unit Manager
Location: Kailahun

1. Background

In partnership with European Commission and Plan United Kingdom (UKNO), Plan Sierra Leone is implementing a child survival and development Project with funding support from European Commission Non-State Actors Budget line grant.

The overall objectives are to contribute towards the reduction of under-five mortality within Kailahun district; and Improve the health and cognitive, physical, mental, behavioural and social development of children under-five years of age in Kailahun district of Sierra Leone.

2. JOB SUMMARY

The Kailahun Child Survival and Development Project Coordinator shall take the lead for the day to day implementation and management of the EC funded Child Survival and Development in Kailahun Project of Plan Sierra Leone. This includes working closely with the Plan Sierra Leone Country Office, Program Unit staff and project partners to ensure that the project activities are managed appropriately, project budgets are administered efficiently, and that the support colleagues required for the effective implementation of the project is provide in a timely manner and in compliance with EC requirements.

In order to carry out these key tasks, the Project Coordinator is expected to work collegially with other colleagues from the Plan Sierra Leone country office, colleagues from other Plan country offices that also participating in the Child Survival and Development (MCH) projects.

3. KEY RESPONSIBILITIES AND TASKS

Specifically, the Project Coordinator shall:

1. Be accountable for the overall project performance of the EC &UKNO funded Kailahun CSD Project for Plan Sierra Leone.
2. Ensure and monitor the quality implementation of the project and initiatives to include providing assistance and support to identifying solutions to implementation challenges;
3. Ensure that project/grant activities are conducted in compliance with the objectives and donor requirements as agreed by Plan and EC and described in the Grant Contract; advise PSM and GSM immediately of any potential issues of non-compliance (either Plan or partners).
4. Elaborate & maintain Detailed Implementation Plans; support Program Units in the development of project work plans, project outlines, and budgets; and monitoring progress of planned activities through field visits and interaction with project partners to ensure that activities and overall project activities and results remain consistent with the projects logical framework (as well as other relevant core project documents).
5. Monitor the over-all progress in the realization of the Kailahun CSD Project outcomes, to include assisting in the development of more detailed learning and M&E systems.
6. Support other country office work especially as these relate to the Kailahun CSD Project logical framework.
7. Ensure that all project reporting and documentation requirements are met (quality & timeliness); with particular attention to ensuring that narrative and financial reports are prepared and submitted in accordance with agreements with the donor.
8. Ensure that lessons from the Kailahun CSD Project are pro-actively shared with all Plan Sierra Leone staff and partners; maintain database of project photos, case studies& other documentation to support information sharing and reporting.
9. Organize and coordinate Kailahun CSD Project review meetings, studies (baseline), evaluations and donor reports;
10. Provide a monthly report on project performance to PUM/PSM & share with GSM and Health Advisor;
11. Maintain constant relationship with the Health Advisor, PSM, PUMs, and Moyamba MCH Project coordinator on program and technical support issues.
12. Maintain a constant relationship with the Grants Department on grant issues. Collaborate with the Plan SLE Grants team and GNO on the overall implementation of the project in general.
13. In collaboration with the Child Protection Advisor, assist Plan Sierra Leone with the technical support on child rights and protection as may be required for the effective implementation of the FGC projects (including policy advocacy initiatives), for networking with other civil society organizations (especially other implementing agencies also operating in the country), and other actors in local policy communities.
14. Represent Plan in national and regional networks and establish and maintain firm relationships with agencies in FGC initiatives.

4. OTHER RESPONSIBILITIES:

In addition to the specific responsibilities related to the Kailahun CSD Coordinator shall also be expected to:

1. Contribute to the over-all smooth operations of Plan Sierra Leone, to include attending country office meetings and activities as appropriate;
2. Support other Plan Sierra Leone staff by sharing information, working with other colleagues to achieve key tasks and contributing to the building and maintaining of an effective team work environment;
3. Work collegially, cooperatively, and supportively with colleagues from Plan Sierra Leone
4. Ensure that all activities undertaken on behalf of Plan Sierra Leone, externally or internally, are executed in accordance with the over-all aims of the organization and in line with Plans policies and procedures.
5. Undertaken other tasks consistent with this job description and other program deliverables as may be requested by the Country Director through the Programme Support Manager.

5. PERSON SPECIFIC ATIONS

Education/ Qualifications/ Knowledge

Education in an appropriate discipline (Primary/ Public/ Community Health Care) to Diploma level or above with three to five years related working experience or a bachelors degree in Primary/Public/Community Health Care with five years related working experience

Previous experience working with Children with focus on early childhood care.

Excellent understanding of development issues

Good understanding of policy and rights issues in Sierra Leone especially in relation to health and/or Early Childhood Development (ECCD).

Good understanding of EC grant requirements

Good understanding of monitoring and evaluation System and participatory research methodologies

Essential 

 

 

 

 

Desirable

 

Essential

Essential

 

 

Desirable

Desirable

Experience

Minimum of three years of five years (depending) on qualification) work experience in health related filed or programming and/or policy advocacy

Experience in designing and leading health and maternal child/health project initiatives

Experience of designing and leading advocacy initiatives

Experience in team leadership & managing people

Experience in prioritizing tasks and meeting deadlines

Experience in coordinating collaborative efforts involving colleagues and partners

Experience preparing project budgets and monitoring project spending    

Essential

 

 

Essential

 

Desirable

Essential

Essential

Essential

 

Essential

Skills

Excellent written and verbal communications skills and the ability to adapt styles to meet the needs of different audiences

Ability to design policy research and analytically present research findings

Excellent networking and partnership skills

Ability to motivate and influence other

Excellent administrative skills 

Ability to work effectively independently and as part of a team

Computer proficiency (MS Word, Excel & Power Point)

Well organized and efficient work style 

Essential

 

 

Desirable

 

Essential

Desirable

Essential

Essential

 

Essential

Desirable 

Personal Qualities

Able to work calmly under pressure

Flexible and adaptable attitude

Able to work in a tactful & diplomatic manner

Able to relate with people from diverse culture

Honesty and Integrity

Desirable

Desirable

Essential 

Essential

Essential

 

Position 3

Job Title: Grants Coordinator
Tenure: One (1) Year Renewable
Directly Report to: Grants Support Manager
Location: Country Office

1. BACKGROUND:

Plan Sierra Leone projects are predominantly grant funded. Plan Sierra Leone implements projects in partnership with donors such as European Commission, CIDA, DFID, Finland, and various other Plan National Organizations. Currently Plan Sierra Leones grants portfolio included grants funded projects related to health and water/sanitation, child protection, microfinance, education, and more.

2. JOB SUMMARY

The Grants Coordinators responsibilities include assisting GSM to monitor and follow-up on grant related issues related to assigned grant portfolio; as well as assisting in securing of appropriate funding, maintaining grant documentation and database, producing monitoring reports on going grants and supporting filed staff to ensure that grants are implemented in line with the contractual agreement.

3. KEY RESPONSIBILITIES AND TASKS

Specifically, the Grants Coordinator shall:

Donor / National Officer Relations-

1. Assist the Grants Support Manager with communications to/from the National Offices/donors.
2. Assist with grant related and/or donor field visit; including developing itineraries, and liaising with admin/logistics.Reporting-
3. Collect data & gather information to support commitments and requirement, both narrative and financial: assist with preparation of quality, timely reports as appropriate.
4. Provide support to ensure that all project reporting and documentation requirements are met (quality & timeliness); with particular attention to ensuring that narrative and financial reports are prepared and submitted in accordance with agreements with the donor.
5. Support preparation of case studies and other documentation relevant for grant reporting.
6. Responsible to update and circulate Reporting deadlines and maintain Report Tracking matrix; proactively remind reports stakeholders of upcoming deadlines and report and delays to GSM immediately.
7. Contribute to monthly & quarterly department reports.Grants management-
8. Assist GSM with Grants Agreement Documents (GADs) as necessary; assist with dissemination and entry of signed GADs (updating database for Grants Tracking System, Program Project Module and General Ledger).
9. Responsible to update, maintain and disseminate GAD/Grant files & filing system (both electronic and hard copies). Provide support to Program Units as needed to ensure necessary and relevant grant documents are available at PU levels.
10. Assist GSM as needed to identify and resolve Grant/GAD issues; assist GSM to ensure GADs are financially well-managed.
11. Support grant start-up processes including participation in grant start-up workshops, budgets, Project outline development, etc. as needed.
12. Conduct monitoring and support visits to grant projects as needed to support reporting and resolve grant management issues (e.g. Compliance with donor requirements). Advise GSM and PSM immediately of any potential issues of non-compliance (either Plan or partners).
13. Act as a resource about grant compliance issues related to donor requirement (DFID and/or EC depending on portfolio of grants assigned).Fundraising Support-
14. Support in researching fundraising opportunities; reviewing and summarizing funding requirements from various donors.
15. Researching and updating pertinent statistical data indicators, sectoral studies, governmental and non-governmental and non-governmental strategic recovery plans and all other relevant documentation on Sierra Leone.
16. Assist within country public relations programs or needs in collaboration with Media and Sponsorship staff as needed; provide support as needed.
17. Support GSM and/or program staff in the preparation and/or review of new proposals and new proposal budgets

4. OTHER RESPONSIBILITIES:

In additional to the specific responsibilities related to the Grants Coordinator shall also be expected to:11. Contribute to the over-all smooth operations of the Plan Sierra Leone, to include attending country office meetings and activities as appropriate;

12. Support other Plan Sierra Leone staff by sharing information, working with other colleagues to achieve key tasks and contributing to the building and maintaining of an effective team work environment;
13. Work collegially, cooperatively, and supportively with colleagues from Plan Sierra Leone
14. Ensure that all activities undertaken on behalf of Plan Sierra Leone, externally or internally, are executed in accordance with the over-all aims of the organization and in line with Plans policies and procedures.
15. Perform any other duties assigned by the Country Director, immediate supervisor or their delegate.

5. PERSON SPECIFICATIONS
Post: Grant Coordinator

Education/ Qualifications / Knowledge 

Education in an appropriate discipline, Masters level preferred with three to five years related working experience or a bachelors degree with five years related working experience

Good understanding of development issues

Good understanding of DFID and/or EC grant requirements  

Good understanding of monitoring and evaluation systems and participatory research methodologies 

Essential

 

 

 

Essential

Desirable

Desirable  

Experience

Minimum of three years of four years (depending on qualification) work experience with donor agencies or work with grant funded projects, or related filed of programming experience

Previous experience working with government, bilateral/multi-lateral grants

Experience in preparing high quality narrative reports for donors 

Experience in prioritizing tasks and meeting deadlines

Experience in coordinating collaborative efforts involving colleagues and partners

Experience preparing project budgets and monitoring project spending   

Essential

 

 

 

Desirable

 

Essential

 

Essential

Desirable

 

Desirable

Skills

Excellent written and verbal communications skills and the ability to adapt styles to meet the needs of different audiences. Previous cross-cultural experience a plus

Ability to prioritize and meet deadlines and handle high volume of work and work under pressure; good problem solving skills

Strong computer skills: Word & Excel, databases, etc.

Proposal development/writing/editing skills

Ability to motivate and influence others

Excellent administrative skills

Ability to work effectively independently and as part of a team

Skilled in giving and receiving feedback

Essential

 

 

Essential

 

 

Essential

Essential

Desirable

Essential

Essential

 

Desirable  

Personal Qualities

Able to work calmly under pressure

Well organized, detail oriented and efficient work style

Flexible and adaptable attitude

Able to work in a tactful & diplomatic manner

Able to relate with people from diverse cultures

Reliable and trustworthy

Desirable

Essential

Desirable

Essential

Essential

Essential

All applications, indicating the position applied for on the right-hand corner of the envelop, should be addressed to:

The Human Resource Manager
Plan Sierra Leone Country Office
6 Cantonment Road
Off King Harman Road
Freetown
The closing date for receipt of applications is before close of business on
Monday May 11, 2009


© Copyright by Awareness Times Newspaper in Freetown, Sierra Leone.

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