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NOTICES & DOCUMENTS  

MARIE STOPES SIERRA LEONE
By
Dec 28, 2009, 12:18
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MARIE STOPES 
Sierra Leone

Marie Stopes Sierra Leone (MSSL) is a national NGO which uses modern management and marketing techniques to promote reproductive and sexual health rights and provide high-quality health services throughout Sierra Leone. MSSL is part of Marie Stopes Internationals Global Partnership which is in over 40 countries worldwide. The Mission of the MSI partnership is to enable individuals to have children by choice not chance.   MSSL requires innovative, result oriented individuals who has a vision, likes the challenges of a new national level programme and able to work and adapt in a fast-moving organization to fill in the below posts:.

 

Job Title:           Administration Manager

Reports to:        Finance& Administration Director

Supervises:     Logistics Coordinator, Procurement Officer, Admin Officer

Location:          Freetown (with some local travel)

Duration of contract:  3 years

 

Person Specification

 

Qualification/requirements 

- University Degree, specialized training in the social sciences

- Diplomas in either all or Accounting /Procurement/ Logistics is an added advantage

- Minimum of 5 years substantial administrative and operations experience working in the similar preferably.

- 3- 5 years of experience working in an NGO or INGO setting is desirable

-  A substantial and proven track record of working in administrative based projects,

- Plan, strategise and coordinates effectively a number of activities simultaneously.

- Proven administrative, organizational and IT skills

Core competencies:

- Must have strong time, stress management and organizational skills.

- Must be able to quickly and accurately prioritize workload

- Must have exceptional interpersonal, listening and communication skills

- Must have strong written and oral communication skills.

- Must be willing and able to multi-task.

- Must have excellent computer skills (MS Word, Excel, PowerPoint, Access, internet)

- Must have excellent team building and supervisory skills

- Must be analytical and have problem solving skills

Main Responsibilities:

- Work closely with Manage and monitor all Inventory process

- Manage and coordinate all procurement planning, contracting, implementation process

- Manage all logistics efficiency metrics and monitor achievement

- Manage all supply chain activities, stock control and store management

- Ensure that proper controls are implemented in the management of fleet; the schedule for the regular maintenance and servicing of vehicles and generators

- Manage, monitor and coordinate all fuel issues

- Facilities management maintenance and repairs

- Manage, monitor and coordinate all communication and IT issues

- Act as network supervisor to co-ordinate telephone and IT development in conjunction with contractors to identify user needs and repairs

- Ensure proper running administrative aspect of Head office

- Write monthly reports to the Admin & Finance Director

 

Method of Application:

Letter of application including CV and three references with names and telephone numbers to be forwarded to by email to maytouganda@yahoo.com or by hand delivery to either of below:

1. The Team Development Manager, Marie Stopes Sierra Leone, 10A & 10B Ahmed Drive, Off Sir Samuel Lewis Road, Aberdeen, Freetown. or

2.  Regional Manager, North, 7 Ladys Mile Makeni or Regional Manager South, 18B, Kissy Town Road, Bo

Only short listed applicants will be invited for interview.  Closing date for receipt of applications is:

 Wednesday 12th January 2010

 

These are local posts and require candidates to be supportive of Marie Stopes International aims and ethos. Competitive salaries will be given, based on candidates expertise and experience.


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