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World food programmed Vacancy Announcement
By
Jan 11, 2010, 17:10
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World food programmed
Vacancy announcement no.10/01/005
Terms of reference
Duty station: Freetown (Port)
Department: Logistics
Position Title: Senior Logistics Assistant-Shipping
Post Grade: Equivalent GS6 Service Contract


Under the overall supervision of the Country Director and under the direct supervision of the Head of Logistics (in future under the direct supervision of an International Logistics Officer-Shipping), the Senior Logistics Assistant (Shipping) will perform the following duties and responsibilities:

Coordinate the loading/off-loading of vessels
Liaise with the Port Management to ensure maximum security during off loading of vessels
Liaise with the WFP Transport and Shipping Unit in Headquarter and the WFP Regional Bureau Logistics Officers in Dakar regarding vessel arrivals
Liaise with clearing and forwarding agents to expedite shipments through customs clearing and Scanning
Closing supervise the Superintendent and/or Stevedoring Company acting on behalf of WFP
Co-ordinate with all shipping Agencies, Port Management, and Clearing and Forwarding Agents in respect to vessels carrying food commodities and non-food items arriving by sea or air
Plan and mobilize the workforce and equipment for operations during off-loading and loading vessels
Ensure presence of Superintendent during off-loading, destuffing and stuffing of containers
Improve cargo handling and discharge operations quayside so as to reduce losses and avoid demurrage on free out vessels
Ensure accurate reports from ship hold gear to quayside/trucks and in warehouse by Superintendent
Prepare weekly, monthly and yearly reports on in-coming vessels with food commodities and non-food items (NFI) (Shipping Arrivals)
Prepare Out-turn Reports on completion of vessels discharge and reconditioning.
Carry out investigations in case of any irregularities and shortcomings and proactively report them to the Country Director and the Head of Logistics.
Perform other tasks assigned by the WFP Management

Expected Results:

Well organized, complete and accurate reports, records and/or data, put together independently with only general guidance.

Critical Success Factors.

Sound judgement; ability to extract, interpret, analyse and format data and to resolve operational problems. Ability to work with minimum of supervision; to supervise and train support staff; and to work effectively with people of different national and cultural backgrounds.

Adherence to the UN Code of Conduct is a must.

Qualifications

Education:

Higher/Advance Diploma in purchasing/supply, business administration, transport and economics or any advance technical or university courses in a field related to WFP logistics/shipping activities.

Experience:

At least five years of practical commercial/professional experience in one or more of the transportation and ancillary sector: port operations, shipping, clearing and forwarding, air operations, large scale road/rail transport.

Knowledge:

Good experience in utilizing computers including word processing (MS Word, spreadsheet (MS Excel) and other software packages.

Language:

Fluency in both oral and written English

Desirable skills:

Knowledge and experience with policies and procedures in WFP Operations, specifically in the area of work.

Benefits Offered

WFP offers medical insurance, death and disability insurance, paid maternity and paternity leave, twenty-four working days of annual leave and ten UN holidays per year.

Application procedure:

Applicants should submit a letter of interest including the names of at least five referees (kindly indicate referees e-mail addresses) and curriculum vitae with a complete list of list of names, telephone numbers and email addresses of all previous supervisors/employers in a sealed envelope marked "Confidential" to the:

Senior Human Resources Assistant
World Food Programmed
5H Old Railway Line, Tengbeh Town,
Freetown
And drop it in the WFP Tender Box.
Or send as email with attachments to: Vacancies.SierraLeone@wfp.org

Please mark all envelopes in the top right hand corner and label email subject lines with

VA No. 10/01/005-Senior Logistics Assistant (Shipping) Deadline for receipt of applications "Close of business 21st January 2010"

Only short listed applicants will be contacted for written tests and interview.

WFP is striving to achieve gender balance in all functions and at all levels.

Since women are largely underrepresented in logistics female candidates are especially encouraged to apply.


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