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FEATURES  

Oxfam Director on Resignation
By Bampia James Bundu
Jun 14, 2011, 17:18
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Awareness Times was fortunate to get a copy of the Briefing Notes from which outgoing Oxfam Country Director (CD) Emmanuel Gaima addressed the Press yesterday. We are reproducing it verbatim as it speaks for itself! Indeed, in a country where citizens rarely hear of resignations on Principles as a matter of Integrity, the resignation of Emmanuel Gaima, under the circumstances as outlined, is surely a breath of fresh air! We need more upstanding citizens of integrity whose good name means more to them than fat salaries. At any rate, prime and high quality human resource like Emmanuel Gaima will not be sitting idly for too long. One can only hope that Sierra Leone does not lose such a high prized asset like our brother Emmanuel Gaima to another country. Awareness Times wishes him good luck in all his future endeavours. His Notes follow:


BRIEFING NOTES FOR MEETING WITH SIERRA LEONE PRESS

to respond to Newspaper Report with title of: Oxfam Country Director forced to Resign


THE FACTS:


i. It is a Management practice for the Oxfam Regional Director(RD) and International Programme Director to visit One Country Programme annually and Sierra Leone has been on the schedule for two years and was deferred twice but effected from 5th 10th June 2011.

ii. As a good practice, an agenda for what is normally called HIGH PROFILE VISIT is jointly prepared by the Country Director(CD) and the RD. In the case of the just concluded visit, it was done accordingly.

iii. The Field visit was organised to Kailahun, Koinadugu and Freetown Urban slum in the company of the International Director and a member of the Oxfam Board of Trustees.

iv. Prior to leaving for the Field Visits a planning meeting was convened on Monday 6th June 2011 at which it was agreed that the RD would stay and interact with Staff since majority of them are new members and this was mutually agreed.

v. The RD met with Staff on Tuesday 7th and Wednesday 8th June 2011 and discussed Programme and welfare matters.

vi. On Friday 10th June 2011, the RD provided feedback on staff concerns as follows( instances of anger when Staff are not performing; reassigning tasks of non performing Staff to others; Some staff not being fully utilised in their roles)

vii. Upon receiving feedback on the issues in (vi) above from RD, CD expressed thanks and kindly requested that it will be great to have SPECIFICS of STAFF and THEIR CONCERNS so that CD ( could hear first hand) and if issues are justified work with HR for corrective action.

viii. The RD insisted on keeping his sources anonymous and after all requests failed to pacify him to share hard evidences and People or their Positions, the CD informed that working in such a climate of SECRECY makes work difficult and informed the RD that he will complete the COUNTRY STRATEGY and there after move on .

ix. The CD tendered his resignation through the Regional HR Manager ( based in Dakar) and this was done electronically with Copies extended to the CDs Manager( DRD)in Dakar, the RD and Country HRO.

 

The STANDARD TIMES ISSUES:

 

i. FORCED RESIGNATION Forced Resignations are ensured for Gross Misconduct (investigated and proven Fraud, Sexual exploitation and abuse, placing Brand of Organisation into disrepute). This resignation of Emmanuel Gaima was not forced but CD informed of his voluntary wish to leave on 1st July 2011 which coincides with second year in Office.

ii. RECRUITING UNQUALIFIED STAFF The CD recruits only certain categories of Staff such as Finance Manager; Programme Development Manager; Consortium Coordinator; Human Resources Manager, Logistics Manager; Programme Managers.

iii. All Recruitment of the positions listed above are done as follows: (a): The CD with support from a Specialist either at Regional Centre in Dakar or HQ in Oxford will undertake the LONGLIST and SHORTLIST(b) The interviews are conducted with a Panellist of the following A technical expert from Dakar/ Oxford; the HR Officer and CD(c): The interview questions are jointly developed by Experts in Dakar/Oxford(d): Oral and Written interviews are conducted and graded separately and averages found(e): The Interview Team including the CD proposes the first two candidates with a detailed Interview results and Report to the Regional HR in Dakar for review and endorsement/ otherwise(f): The Regional HR issues Contract for all GLOBAL POSTS and CD for NATIONAL POSTS

The Staff Recruited and qualifications:

1. Finance and Systems Manager (Bob Kanyi): ACCA. MBA

2. HR Officer( Jestina Kanu): HTC, B.sc (Hons), MBA (awaiting)

3. Marc Faux ( BA. MA)

4. Consortium coordinator (Sao-Kpato Max-Kyne): BA(Socio), Msc(Social change and Dev); P.hd (ongoing)

5. Programme Manager Kailahun( Peter Ganda): Bsc(econ), MSc

6. Logistics Manager(Mohamed Mbawa);BEng(Hons), MBA

7. Urban WASH Programme Manager-Assad Abdella- B.Sc Water Resources Eng.

8. Programme Manager- Rural WASH-Peter Ganda - B.Sc, Post grad-Pop Statistics, M.Sc Intl Econs & Public Policy (Cardiff)

iv. WITHOLDING SALARIES All Staff salaries are processed by the Finance and Systems Manager with support from the HR Officer. The CD only signs off on payment advices to the various Staff Banks. ALL Staff are paid through their respective Banks.

v. MISAPPROPRIATION OF FUNDS: All implementing funds are transferred to Implementing Partners ( Oxfam does not implement directly):

vi. FUNDS MANAGEMENT The various Programme Managers manage their Funds and budgets. PMs Work with Partners to prepare Programme budgets, the budgets are built into Oxfam Financial systems (OPAL and CRIMSON) for global online monitoring. The CD only signs off on Cheques above the signing limits of PMs (which is Le10, 000,000). All Consultancies are awarded by PMs and all Contracts by Logistics Team (with Finance providing overview).


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