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Central Medical Stores Compound New Englandville
By
Sep 19, 2013, 17:00
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National Pharmaceutical Procurment Unit (NPPU)

Central Medical Stores Compound
New Englandville

 

ADMINISTRATIVE ASSISTANT

Main Purpose of the Job: Under the guidance of Procurement Director ensure timely management of administrative and documentation activities of the Procurement Department

Qualification: Diploma with a major in a relevant discipline (e.g. Procurement, Business Administration, Social Science, Commerce or equivalent) and relevant training in public procurement.

Experience At least one (1) years of direct relevant work experience as Administrative Assistant or alternatively, substantial work responsibilities in office management and documentation of reports and related materials

Attributes:

Good degree of integrity, judgment and tact in handling the most sensitive, diverse and confidential material.

Computer literacy

Good public relations

Computer skills in Microsoft Excel, Microsoft Word and Power Point

Contract Period: Initial three-year contract, subject to review after the first year, with possibility of extension dependent on performance.

Duties:

Under the supervision of Procurement Director assume responsibility of administrative aspects of the procurement department.

Responsible for managing the documentation of all bidding documents, bids received and contracts.

Establish and maintain a record system for all documents of the Procurement   Department. 

Ensure all procurement documents are properly bound.

Manage appointments for Senior Staff in the Procurement Department

Deploy interpersonal skills to assist in the achievement of a high level of interdepartmental liaison and co-operation in order to achieve efficient operations

Assist with any other relevant duties assigned

Report to the Procurement Director, NPPU

 

ADVERT FOR PERSONAL ASSISTANT TO THE MANAGING DIRECTOR/ TEAM LEADER FOR NATIONAL PHARMACETICAL PROCUREMENT UNIT (NPPU) PROJECT

 

1.Position Information

Job Title:            Personal Assistant to the Managing Director/ Team

                        Leader (NPPU)

Project Title:               National Pharmaceutical Procurement Unit

Executing Agency:       Ministry of Health and Sanitation

Responsible to:           Managing Director, NPPU

Contract Term:           3 Years

Contract Start Date:    1st October, 2013

 

2.Purpose of the position

To provide secretarial, administrative and human resource support for the National Pharmaceutical Procurement Unit.

3.Key Responsibilities

Management of the MD / TL s diary and appointments

Help MD / TL s manage output, workflow and office deadlines

Take and relay accurate and timely messages from telephone callers, and answer queries where possible

Collect and open all mail addressed to the MD / TL

Take minutes for all meetings.

Draft, type and dispatch all the MD / TL s correspondence

Liaise with relevant individuals, external organizations etc to arrange meetings, prepare agendas and draft minutes

Maintain a comprehensive filing system

Co-ordinate  travel in conjunction with in-house travel group

Tabulate and retrieve MD / TL s official expenditures and claims

Arrange local transportation when necessary

Some research, media relations and promotional work

Undertake any other duties as requested by the MD / TL s

4. Qualifications& Experience

Qualified applicants should posses the following:

Qualifications: Education to degree level (Alevel education can be considered)

 

Experience: A minimum of four years PA/ Secretarial experience at senior level


Skills
: Good computer literacy (MS Office applications) with excellent shorthand and typing skills, knowledge of graphics, experience of working within an international environment i.e. International Organization, NGO and/or Multinational Private Sector, experience in dealing with different time zones, excellent communication skills (verbal & written), excellent organizational skills, professional telephone manners, willingness to work in a multicultural environment, proven ability to work under pressure and to tight deadlines.


Others
: Bright, confident personality, well presented, highly reasonable, flexible and mature with the ability to work unsupervised and willingness to travel locally.

All applications should be submitted by close of business on Friday 31st  May 2013 to the Managing Director (Counterpart), National Pharmaceutical Procurement Unit (NPPU)/ Deputy Director of Drugs and Medical Supplies, Central Medical Stores Compound, New England Ville.

PROCUREMENT MANAGER

 

Main Purpose of the Job: Under the guidance of Procurement Director ensure timely implementation of procurement activities of pharmaceuticals and other non-medical procurements (including the quantification, planning and implementation and supervision of procurement staff operations in the section) under the National Pharmaceutical Procurement Unit (NPPU) in compliance with the National Public Procurement Authority (NPPA) Procurement Guidelines.

 

Qualification:  Bachelors degree with a major in a relevant discipline (e.g. Procurement, Business Administration, Pharmacy or Commerce) and relevant training in public procurement. Professional qualification in procurement (Chartered Institute of Purchasing and Supply, CIPS or equivalent) is desirable.

A masters degree in Supply Chain Management or equivalent added advantage.

 

Experience At least five (5) years of direct relevant work experience as Procurement Specialist/ Manager or alternatively, substantial work responsibilities in procurement dealing with Governments, World Bank or other donor-financed projects. Good knowledge of concepts and principles of and approaches to international procurement, and public procurement systems of pharmaceuticals, medical supplies, works and services.

 

Attributes:

Good degree of integrity, judgment and tactical in handling the most sensitive, diverse and confidential material.

Knowledge of the Sierra Leone, the public sector and/ or Western Africa procurement environment.

Understanding of Sierra Leone health sector strategic plan objectives, policies and practices related to NPPU and critical links to procurement is desirable.

Computer skills in Microsoft Excel, Microsoft Word and Power Point.


Contract Period:
Initial three-year contract, subject to review after the first year, with possibility of extension dependent on performance.

 

Duties:

Work closely with Procurement Director in developing and implementation of the NPPU procurement plan

Under the supervision of Procurement Director manage the procurement activities of all the health products, non-medical supplies under NPPU.

Oversee the quantification of all health products and non-medical products.

Responsible for drafting bidding documents, Request for Proposal, identifying and pre-qualifying suppliers, issuing tender documents, evaluating bids and placing contracts.

  Implementation of the procurement record management system.

Provide input to the preparation of the NPPU Annual Work Plan and Budget

Provide input into the monthly procurement report for submission to NPPA

Prepare procurement reports and minutes for NPPU Procurement Committee deliberations

Ensure prompt and effective action in response to End User requirements;

Liaise with Pharmacy Board and Department of Drugs and Medical Supplies on matters related to registration and regulations regarding pharmaceuticals.

Deploy interpersonal skills to assist in the achievement of a high level of interdepartmental liaison and co-operation in order to achieve efficient operations

Supervise the procurement officers and quantification officers of the Procurement Department

Assist with any other relevant duties assigned

Report to the Procurement Director, NPPU

 

SENIOR CUSTOMS AND CLEARING OFFICER


Main Purpose of the Job:
Under the guidance of Contracts Manager ensure timely customs clearance of pharmaceuticals, medical supplies, laboratory supplies, dental supplies and other non-medical procurements.

 

Qualification:  Bachelors degree with a major in a relevant discipline (e.g. Procurement, Business Administration, Economics or Commerce) and relevant training in customs and clearance or freight and shipping.

Experience At least three (3) years of direct relevant work experience as Customs and Clearance Officer or alternatively, substantial work responsibilities in custom and clearing of goods in Sierra Leone.

 

Attributes:

Good degree of integrity, judgment and tact in handling the most sensitive, diverse and confidential material.

Knowledge of the Sierra Leone, Customs and Clearing procedures

Computer skills in Microsoft Excel, Microsoft Word and Power Point

Contract Period: Initial three-year contract, subject to review after the first year, with possibility of extension dependent on performance.

Duties:

Under the supervision of Contracts Manager assume responsibility for all aspects of custom and clearing of pharmaceuticals, medical supplies, laboratory supplies, dental supplies and other related products.

Close liaison with National Ports Authority, Ministry of Finance and Ministry of Health and Sanitation in all aspects related to clearance of goods.

Establish a tracking system regarding all expected products from Suppliers

Ensure that all documentation for customs and clearance are submitted to the relevant Ministries and authorities for necessary approvals in good time to avoid demurrage charges. 

Assist the Contracts Manager in contract management of the clearing agents

Play a key role in the procurement process for clearing agents services

Deploy interpersonal skills to assist in the achievement of a high level of interdepartmental liaison and co-operation in order to achieve efficient operations

Assist with any other relevant duties assigned

Report to the Contracts Manager, NPPU

 

SENIOR PROCUREMENT OFFICER

 

Main Purpose of the Job: Under the guidance of Procurement Manager ensure timely implementation of procurement activities of pharmaceuticals and other non-medical procurements including planning and implementation under the National Pharmaceutical Procurement Unit (NPPU) in compliance with the National Public Procurement Authority (NPPA) Procurement Guidelines.


Qualification: 
Bachelors degree with a major in a relevant discipline (e.g. Procurement, Business Administration, Pharmacy or Commerce) and relevant training in public procurement. Evidence of studying towards the acquisition of Professional qualification in procurement (Chartered Institute of Purchasing and Supply, CIPS or equivalent) is desirable.

 

Experience At least two (2) years of direct relevant work experience as Procurement Officer or alternatively, substantial work responsibilities in procurement dealing with Governments, World Bank or other donor-financed projects. Good knowledge of concepts and principles of and approaches to international procurement, and public procurement systems of pharmaceuticals, medical supplies, works and services.

 

Attributes:

Good degree of integrity, judgment and tact in handling the most sensitive, diverse and confidential material.

Knowledge of the Sierra Leone, the public sector and/ or Western Africa procurement environment.

Understanding of Sierra Leone health sector strategic plan objectives, policies and practices related to NPPU and critical links to procurement is desirable.

Computer skills in Microsoft Excel, Microsoft Word and Power Point


Contract Period:
Initial three-year contract, subject to review after the first year, with possibility of extension dependent on performance.

Duties:

Under the supervision of Procurement Manager assume responsibility for all aspects of the procurement department, including developing specifications, cost estimates, identifying and prequalifying suppliers, preparation and issuing tender documents, Request for Proposals, Request for Quotations, evaluating bids, receipt of bids and placing contracts.

Implementation of the Procurement Plan

Implementation of the procurement record management system

Provide input into the monthly procurement report for submission to NPPA

Provide input into the preparation of procurement reports and minutes for NPPU Procurement Committee deliberations

Ensure prompt and effective action in response to End User requirements;

Deploy interpersonal skills to assist in the achievement of a high level of interdepartmental liaison and co-operation in order to achieve efficient operations

Assist with any other relevant duties assigned

Report to the Procurement Manager, NPPU

 

SENIOR QUANTIFICATION OFFICER

 

Main Purpose of the Job: Under the guidance of Procurement Manager ensure timely quantification and cost estimates of pharmaceuticals and other non-medical procurements under the National Pharmaceutical Procurement Unit (NPPU).


Qualification: 
Bachelors degree with a major in a relevant discipline (e.g. Procurement, Business Administration, Pharmacy, Information Technology, Social Sciences, Commerce or equivalent) and relevant training in quantification of health products.


Experience
At least two (2) years of direct relevant work experience as Quantification Officer or alternatively, substantial work responsibilities in quantification of pharmaceuticals, medical supplies, laboratory, X-Ray supplies, dental supplies and other related products


Attributes:

Good degree of integrity, judgment and tactical in handling the most sensitive, diverse and confidential material.

Knowledge of quantification concepts of health commodities.

Computer applications skills especially the spreadsheet.

MUnderstanding of Sierra Leone health sector strategic plan objectives, policies and practices related to NPPU and critical links to procurement is desirable.

Computer skills in Microsoft Excel, Microsoft Word and Power Point.

Contract Period: Initial three-year contract, subject to review after the first year, with possibility of extension dependent on performance.

Duties:

Under the supervision of Procurement Manager assume responsibility for all aspects of quantification of pharmaceuticals, medical supplies, laboratory, X-Ray supplies dental supplies and other related products.

Work with health facilities and programmes to ensure that consumption data is being captured and is a true reflection of the requirements on the ground.

Plan for periodical visits to all health facilities and programmes to strengthen the quality of quantification of health products.

Provide technical quantification support to health facilities and programmes

Work with the Information Technology and Operations Department in all matters related to quantification of all products

Provide the monthly quantification report of all products under the NPPU management outlining the current trends in the consumption patterns.

Timely establishment of the monthly procurement list for all products to facilitate procurement orders

Play a key role in the preparation and finalization of the yearly national quantification of pharmaceuticals, medical supplies, laboratory, dental and other related supplies.

Deploy interpersonal skills to assist in the achievement of a high level of interdepartmental liaison and co-operation in order to achieve efficient operations

Assist with any other relevant duties assigned

Report to the Procurement Manager, NPPU

 

Vacancy Announcement From

The Directorate of Drugs & Medical Supplies

 

I.  Position Information

Job title:                                    Central Warehouse Manager

Executing Agency:       Ministry of Health and Sanitation National Pharmaceutical                          Procurement Unit

Responsible to:           Director of Operations

Responsible for:                 Warehouse Management

Contract term:            3 years

Start date:         1st October 2013

 

II. Purpose of position

The Central Warehouse Manager (CWM) is responsible for all aspects of managing the central warehouse operation in Freetown, ensuring an efficient operation of all warehouse functions. This includes receipt, inventory management, storage, picking & packing and dispactch of products. The CWM supervises a staff of about 10-15 storekeepers and casual laborers hired on an ad hoc basis. An important part of the supervisory responsibility includes building the capacity of the supervised staff, ensuring smooth operations and retention of competent staff.


Key responsibilities

Under the overall guidance and direct supervision of the Operations Director and Operations Director Counterpart, the Central Warehouse Manager is responsible for ensuring the implementation of Good Pharmaceutical Practices, Good Storage Practices and Quality Assurance in all warehousing activities, including:

Proper storage of all products

Continuously improve the storage system and organization.

Adherence to the Fist Expired First Out (FEFO) principle of stock management

Maintaining updated inventory records at all times and ensure that the LMIS system is consistently accurate and up to date

Preparing and follow up on orders from the health facilities and District Medical Stores

Ensuring that the LMIS system is updated and accurate at all times

Approaching work with a customer service mindset, providing outstanding customer service

Building capacity of warehouse staff on all aspects of good store keeping practices

Ensuring that all functions are covered, through cross-training and other means

Contributing to capacity development across the organization, including at district and service delivery levels

Ensuring a safe working environment in the warehouses

Any other task assigned by supervisor and management. It is expected that the CWM actively participates in any warehouse function or task as needed.

 

Qualifications & Experience Level

Qualified applicants should possess the following

Education: Diploma or Certificate in supply chain management, warehouse management or equivalent. Additional Certifications and completed training in Supply Chain Management functions is an advantage. International education and trainings in SCM functions is an added advantage

Experience: Minimum five years of progressive work experience in strengthening warehouse management systems including logistics systems, supply chain management, and logistics management information system. Solid supervisory and management experience. Demonstrated ability to write sound reports.  Computer skills including spreadsheet, database, etc.


Skills and Competencies

Goal-oriented self-starter with proven ability to operate with minimum supervision. Team player, ability to motivate, coach and develop staff and partners. Ability to handle multiple tasks simultaneously, set priorities, and work independently.

 

Language Requirements:

Excellent command of written and spoken English. Additional local languages, in particular Krio, is an added advantage

All applications shuld be submitted by close of business on Friday

27th Sept, 2013 to the:

Managing Director/ Managing Director Counterpart

National Pharmaceutical Procurment Unit (NPPU)

Central Medical Stores Compound

New Englandville

 

Vacancy Announcement From

The Directorate of Drugs & Medical Supplies

I.  Position Information

Job title :           Finance Director

Executing Agency:       National Pharmaceutical Procurement Unit (NPPU)

Responsible to:           Managing Director

Responsible for:          Finance

Contract term:            3 years

Start date:         1st October 2013

II. Purpose of position

The Finance Director (FD) is responsible for directing all the Finance and Accounting functions of NPPU, developing and implementing financial and accounting systems and processes that facilitate and support effective and cost- efficient execution of core organizational functions. The responsibilities include ensuring that all financial statements and accounts are correct and up to date, and overall managed according GAAP standards; producing financial reports used by executive management and the BOD for management and decision making purposes; produce annual financial report; prepare finances for annual audit; produce financial statements and accounts for presentation to the Board, etc. The FD will work closely with BOD and other senior managers to develop NPPUs business model The FD supervises a number (TBD) of finance and accounting staff. As NPPU has operations staff in all Districts and the Western Area of the country, Finance and Accounting staff will have responsibilities for ensuring stringent financial practices, procedures and controls for district-level activities. An important part of the supervisory responsibilities of the FD includes building the capacity of the supervised staff, ensuring smooth operations and retention of competent staff. Therefore, in addition to supervisory responsibilities, the FD will be a trainer and a coach for professional development.


Key responsibilities

Under the overall guidance and direct supervision of the Managing Director and Managing Director Counterpart, the Finance Director is responsible for the execution of all Finance and Accounting functions, including:

 

Financial and Accounting Management

Create and maintain the full range of financial management and accounting procedures and tools required for NPPU, in particular for execution of core organizational functions

Produce regular financial reports as directed by the MD, BOD and Departmental Directors

Produce annual management accounts, manage cash flow, forecasting and oversee budgetary controls.

Produce full, timely and proper submission of financial and accounting reports as required for the management of core business functions

Financial management of NPPU assets

 

Supervision, Monitoring and Capacity Building

Ensure that Finance and Accounting staff execute on their assigned responsibilities

Ensure that all Finance and Accounting functions are covered at all times

Build capacity of Finance and Accounting staff on all aspects of good professional practices, and develop with each staff a professional development plan

Monitor performance against Key Performance Indicators (KPIs)

Instill a Customer service mindset for supporting internal (staff, BOD) and external (donors, partners, stakeholders, etc.) customers


Qualifications & Experience Level

Qualified applicants should possess the following

Education: Chartered Accountant; Degree in a financial discipline, or equivalent. Additional Certifications and completed training in financial functions is an advantage. International education and trainings in financial functions is an added advantage

Experience: Minimum five years of progressive work experience as a Finance Director/Chief Accountant/Finance Manager, with staff responsibilities. Private sector experience is a distinct advantage. Strong documented experience with computerized accounting systems. Solid supervisory and management experience is a distinct advantage. Experience with Financial requirements, procedures and reporting for international donors. Experience with Activity-Based Cost (ABC) accounting an advantage.

 

Skills and Competencies

Goal-oriented self-starter with proven ability to operate with minimum supervision. Team player, ability to motivate, coach and develop staff and partners. Ability to handle multiple tasks simultaneously, set priorities, and work independently.

 

Language and other Requirements:

Excellent command of written and spoken English. Additional local languages, in particular Krio, is an added advantage. Ability and willingness to travel in Sierra Leone

 

Vacancy Announcement From

The Directorate of Drugs & Medical Supplies

 

I.  Position Information

Job title :           National Information Manager

Executing Agency:       Ministry of Health and Sanitation/ National                                               Pharmaceutical Procurement Unit

Responsible to:           Director of Operations

Responsible for:         National level District Information Management

Contract term:            3 years

Start date:         1st October 2013

II. Purpose of position

The National Information Manager (NIM) is responsible for overseeing and managing all aspects of the NPPU Logistics Management Information System (LMIS). This includes a) data collection and flow to and from Peripheral Health Units (PHU), District Medical Stores (DMS), Hospital Stores, and the central NPPU office, b) converting LMIS data into information (in the form of reports, dashboards, etc.) that are used for operational and management purposes, and for reporting to a variety of partners and stakeholders. The NIM is the technical supervisor for a staff of 13 District Information Officers (DIOs), and Hospital LMIS Officers (HIO). The DIOs and HIOs, in turn, are responsible for all data collection, information generation and information management in their respective districts and Hospitals. Ultimately, the NIM is responsible for ensuring that the Logistics Management Information System meets the needs of the users of NPPU. An important part of the supervisory responsibilities of the NIM includes building the capacity of the supervised staff, ensuring smooth operations and retention of competent staff. Therefore, in addition to supervisory responsibilities, the NIM will be a super user of the LMIS system, a trainer and a coach. The purpose of this position is to ensure efficient and high quality data and information management at all levels in support of the organizational mission of ensuring product availability at public health service delivery points across the country.

 

Key responsibilities

Under the overall guidance and direct supervision of the Operations Director and Operations Director Counterpart, the National Information Manager is responsible for the execution of the following key tasks:

Management: Supervision, Monitoring and Capacity Building

Supervise all DIOs and HIOs, ensuring that they execute on their assigned responsibilities

Ensure that all LMIS functions at each DMS and Hospital are covered at all times

Build capacity of DIO and HIO staff on all aspects of good LMIS practices

Carry out frequent field visits to DMS, Hospitals and PHUs to monitor DIO/HIO performance and execution of activities

Take the lead in organizing workshops, trainings and other capacity development activities

The NIM works closely with the Central Warehouse Manager, the Central Distribution Manager, the Information Technology Manager and the National Logistics Manager,


Select Specific Responsibilities

The NIM is responsible for, and involved in, a wide variety of activities, including:

Ensure that data is entered correctly and completely into the modules of the LMIS system

Supervise the receipt, compilation and filing of LMIS updates from DIOs and HIOs

Work with other departments to determine their LMIS needs, document the needs and develop solutions

Develop the Standard Operations Procedures (SOP) Manual for LMIS

Participate in designing and implementing new LMIS and operational systems

Any other task assigned by supervisor and management

 

Qualifications & Experience Level

Qualified applicants should possess the following

Education: Diploma or Certificate in supply chain management, distribution management or equivalent; Additional Certifications and completed training in Supply Chain Management functions is an advantage; International education and trainings in SCM functions is an added advantage

Experience: Minimum five years of progressive work experience in supply chain management systems; Strong documented experience with electronic LMIS; Solid supervisory and management experience; Inventory management and distribution experience; Demonstrated ability to write sound reports; Computer skills including spreadsheet, database, etc.; Ability and willingness to travel extensively in Sierra Leone.

Skills and Competencies

Goal-oriented self-starter with proven ability to operate with minimum supervision. Team player, ability to motivate, coach and develop staff and partners. Ability to handle multiple tasks simultaneously, set priorities, and work independently.

 

Language and other Requirements:

Excellent command of written and spoken English. Additional local languages, in particular Krio, is an added advantage. Ability and willingness to travel extensively in Sierra Leone

 

Vacancy Announcement From

The Directorate of Drugs & Medical Supplies

I.  Position Information

Job title :           National Logistics Manager

Executing Agency:       Ministry of Health and Sanitation/ National                                               Pharmaceutical Procurement Unit

Responsible to:           Director of Operations

Responsible for:         National level District Logistics Management

Contract term:            3 years

Start date:         1st October 2013

 

II. Purpose of position

The National Logistics Manager (NLM) is responsible for overseeing all aspects of managing the logistics at the district level, i.e. the District Medical Stores (DMS), between the DMS and the Peripheral Health Units (PHU), and logistics issues at the PHUs. In particular, this includes all aspects of inventory management and distribution. The NLM supervises a staff of 13 District Logistics Officers (DLOs). The DLOs, in turn, are responsible for all logistics functions, including all aspects of inventory management and distribution in their respective districts. An important part of the supervisory responsibilities of the NLM includes building the capacity of the supervised staff, ensuring smooth operations and retention of competent staff. The purpose of this position is to ensure efficient and high quality inventory management and distribution operations at the district level, in support of the organizational mission of ensuring product availability at public health service delivery points across the country.

 

Key responsibilities

Under the overall guidance and direct supervision of the Operations Director and Operations Director Counterpart, the National Logistics Manager is responsible for all logistics functions executed at the district level across Sierra Leone, including:

 

Management, Supervision, Monitoring and Capacity Building

Ensure that DLOs execute on their assigned responsibilities

Develop performance objectives with each DLO and monitor progress towards objectives, in particular against Key Performance Indicators (KPIs)

Ensure that all functions at each DMS are covered at all times, through cross-training and other means

Build capacity of DLO staff on all aspects of good logistics practices, and develop with each staff a professional development plan

Inventory Management at District Medical Stores

Ensure proper storage of all products in accordance with manufacturers requirements and Good Storage Practices

Ensure that the LMIS system is consistently up to date

Distribution:

Ensuring timely, effective and cost-efficient distribution from DMSs to PHUs.

Ensure that distribution plans and schedules are adhered to, in particular on-time deliveries to health facilities

Ensure proper management of NPPU delivery vehicles including use for their intended purposes only

Any other task assigned by supervisor and management

Qualifications & Experience Level

Qualified applicants should possess the following

Education: Diploma or Certificate in supply chain management, distribution management or equivalent. Additional Certifications and completed training in Supply Chain Management functions is an advantage. International education and trainings in SCM functions is an added advantage

Experience: Minimum five years of progressive work experience in strengthening supply chain management systems. Solid supervisory and management experience. Strong documented experience with distribution in rural areas of Sierra Leone. Solid warehousing and Inventory management experience. Demonstrated ability to write sound reports. Computer skills including spreadsheet, database, etc. Vehicle fleet management experience is an advantage

 

Skills and Competencies

Goal-oriented self-starter with proven ability to operate with minimum supervision. Team player, ability to motivate, coach and develop staff and partners. Ability to handle multiple tasks simultaneously, set priorities, and work independently.

 

Language and other Requirements:

Excellent command of written and spoken English.Additional local languages, in particular Krio, is an added advantage. Ability and willingness to travel extensively in Sierra Leone.

 

Vacancy Announcement From

The Directorate of Drugs & Medical Supplies

 

I.  Position Information

Job title:                    Pharmaceutical Standards Manager

Executing Agency:       National Pharmaceutical Procurement Unit

Responsible to:           Managing Director

Responsible for:          Quality Assurance & Quality Control

Contract term:            3 years

Start date:         1st October 2013

 

II. Purpose of position

The Pharmaceutical Standards Manager (PSM) is responsible for all aspects of Quality Assurance (QA) and Quality Control (QC) of the products handled by NPPU. An important part of the responsibilities is to develop, and keep current, a Quality Assurance Plan and Standard Operating Procedures (SOP), consistent with national laws and regulations. Another important part of the responsibilities include building the capacity of NPPU staff in the areas of QA and QC, to further ensure that products handled by NPPU meets stringent quality standards, contributing to the effective and cost-effective execution of NPPUs core functions of Procurement, Warehousing and Distribution. The majority of products handled by NPPU are distributed to District Medical Stores (DMS) whose warehousing and distribution functions are managed by NPPU. From the DMS the products are distributed to PHUs. Another substantial proportion of products are distributed to Hospitals in the Districts and the Western Area. A central part of the PSM responsibilities therefore include ensuring adherence to QA and QC practices throughout the supply chain up to the point of dispensing.

 

Key responsibilities

Under the overall guidance and direct supervision of the Managing Director and Managing Director Counterpart, the Pharmaceutical Standards Manager is responsible the execution of all QA and QC related functions, including:

 

Overall responsibilities

Development and implementation of QA and QC procedures, protocols and quality standards

Ensure that all products received go through NPPUs internal QA and QC processes

Ensure that NPPU QA and QC processes are in compliance with national laws and regulations, and consistent with international standards.

Review, monitor and audit SOPs covering QA and QC related aspects of storage, picking, packing and delivery of pharmaceuticals, including batch records, specifications, test results, validations, deviations

Handle product quality complaints and product recalls ensuring corrective and preventive actions are taken in each case.

 

Ensure respect of Best QA and QC Practices in warehousing and distribution activities

Ensure the quality and safety of medicines by strengthening and implementation of QA standards, with a focus on priority medicines and priority medical supplies.

Ensure warehouse facilities and product handling procedures comply with QA and QC aspects of GWP, GSP and GDP; perform yearly audit

Through District and other staff, ensure adherence to QA and QC practices at DMS, Hospitals and PHUs

Conduct investigation for any compliance problems identified and generate corresponding report with recommended corrective action

 

Capacity Building

Build capacity of warehouse staff, including at district and service delivery levels, on all aspects of good QA and QC practices, and related SOPs

Approach work with a customer service mindset, providing outstanding service to internal (staff, BOD) and external (donors, partners, stakeholders, etc.) customers

Ensure that all QA and QC functions are covered at all times, through cross-training and other means

Undertake field visits to monitor medicine storage facilities and work with district level and other staff on QA and QC best practices to address challenges faced.

 

Qualifications & Experience Level

Qualified applicants should possess the following

Education: Diploma or Certificate/ University degree in Quality Systems Management, or related field. Additional Certifications and completed training in QA and QC functions is an advantage. International education and trainings in QA and QC functions is an added advantage.

 

Experience: Minimum four years of progressive responsibilities in similar position. Solid experience in quality systems design. Experience in the development and management of SOP manuals a strong advantage. Experience in the pharmaceutical industry and with drugs and medical supplies a distinct advantage. Experience in pharmaceutical SCM an advantage.

 

Skills and Competencies

Goal-oriented self-starter with proven ability to operate with minimum supervision. Team player, ability to motivate, coach and develop staff and partners. Ability to handle multiple tasks simultaneously, set priorities, and work independently.

Language and other Requirements:

Excellent command of written and spoken English. Additional local languages, in particular Krio, is an added advantage. Ability and willingness to travel in Sierra Leone


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Sierra Leone Police Must Explain the Detention of killed Pupils Dad!
Time to take Sierra Leone back from Lying Hate Mongers
COMMENTS & OPINIONS
When Despots take over the Media
CKC@60.DIAMONDJUBILEE
MISINFORMING THE UNINFORMED
SPECIAL REPORTS
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FEATURES
23-11-2013: From Regent to Waterloo to PZ (A Journey with APC 444)
Sierra Leone Parliament Amends Anomaly within 1991 Constitution: President will Assent to Speaker Bill
As they re-transform headquarters to Jamba cartelSLPP Thug Jailed for Alleged Stabbing at Party HQ
ENTERTAINMENT
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PROFILES
Profile of Late Dr. Joseph Sedu Mans
93 Years Old S. A. J. Pratt of Sierra Leone
THE ECONOMY
What does the deflating mining industry mean for Sierra Leone?
NOTICES & DOCUMENTS
Happy Birthday! JOHN OPONJO BENJAMIN
THE GOVERNMENT OF SIERRA LEONE, ENDEAVOR ENERGY AND JOULE AFRICA TO LAUNCH EPC TENDER FOR BUMBUNA PHASE II
Government of Sierra Leone Press Release
PAID SUPPLEMENTS
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ADVERTISEMENTS
Central Medical Stores Compound New Englandville
SATIRE
SLAJ is Fighting Everybody..!
HAVE SOME FUN!! Rude Boy Apologises to Judiciary & Educates SLAJs small boys!
Sierra Leone Satire: SPOT THE DIFFERENCE if you can!!! (smile)

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