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National Commission for Social Action (NaCSA) Vacancy Announcement in Sierra Leone
By NaCSA
Oct 7, 2008, 21:58
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GOVERNMENT OF SIERRA LEONE

NATIONAL COMMISSION FOR SOCIAL ACTION (NaCSA)


VACANCY ANNOUNCEMENT


The Government of Sierra Leone, through the National Commission for Social Action (NaCSA), has received funds from various international Financial Institutions and Partners (German Development Bank KfW, Islamic Development Bank IDB, International Development Agency IDA; African Development Bank ADB; Peace Building Fund - PBF) in various currencies towards the cost of the Pro-Poor Growth for Peace Consolidation Project (GPC), the Rural Infrastructural Development Project (RIDP); National Social Action Project (NSAP) and Food Price Crisis Response Project (FPCRP); and the War Victims Reparations Project (WVRP)  It is intended that part of the proceeds of the funds will be applied to eligible payments under the various contracts for the stipulated positions under the project organisation and management components.

The National Commission for Social Action now invites applications from suitably qualified and experienced experts (in the case of the IDB and ADB funded positions: from eligible member countries, especially regional and sub-regional nationals from whom signed applications on PDF files via e-mail are acceptable) for the under- mentioned positions based at the headquarters or various other designated offices in the country.

(Women are specifically encouraged to apply).

A. COMMUNITY DEVELOPMENT OFFICERS (FPCRP funded)

Number: Two (2)

Location: Western Area & Tonkolili District        

Responsible To: District Coordinators, W/Area & Tonkolili District

Other Relationships: The Regional Coordinator, North & H/Q Staff

Duration:One (1) year, with possibility for extension based on performance,                                             availability of funds and continued relevance of position

MAIN RESPONSIBILITIES:

Assist with the setting-up of community-based structures in the Western Area and Tonkolili                   District

Assist communities at chiefdom/ward level in the identification of needs, selection of sub-         projects for submission to the regional office and preparation of priority action plans for NaCSA- funded activities.

Support chiefdom/ward communities in the selection and supervision of implementing Organizations for NaCSA -funded activities.

In collaboration with the communities, identify gaps and problems in the implementation of the programs          and assist with possible solutions.

Prepare monthly progress reports on implementation of NaCSA- funded activities at chiefdom/ward level.

Assist the District Coordinator with monitoring the implementation of NaCSA- funded activities by all partners/agencies in the District.

Any other duties that may be assigned by the District Coordinator.

QUALIFICATION/EXPERIENCE

Bachelors Degree in Social Science with 4-5 years experience in Community/Social development or preparing people for self development or a Diploma in a relevant field related to Community/Social Development, with up to 8 years experience.

A self-starter with the ability to work in a team.

Good knowledge of working with people of varying backgrounds and experiences in identifying community needs and development aspirations, including the ability to help communities prioritise project interventions.

Ability to adapt to varying community settings.

Strong organizational skills and leadership qualities 

Good command of the English Language and the ability to write concise and well articulated                reports.

GENERAL OUT PUTS

Submission of regular reports to immediate supervisor and Donors.

Submission of field visit reports.

Preparation of project documents.

Maintain regular communication with all programme partners, including  programme staff at field level.

B. CIVIL ENGINEERS (RIDP/NSAP funded)

Number:  Two (2)

Location: Western Area and Eastern Region offices, with frequent travels inside the  programme area.

Responsible to: Director RIDP, Director NSAP

Other Relationships: Executive Director, Regional Coordinators 

Duration: One (1) year, with possibility for extension based on performance,                                             availability of funds and continued relevance of position

MAIN RESPONSIBILITIES

Under the supervision and authority of the Regional Coordinator and the Directors of the NSAP/RIDP, the Civil Engineer will be in charge of:

Assisting the District Authorities and the NaCSA District Coordinators in the identification of economic           and social infrastructure projects, to be financed by NSAP/RIDP, by timely completion of the relevant parts            of the DAF (District Application Form) with the correct technical data.

Assisting or elaborating the scope of works, drawings, and bills of quantities for the approved infrastructure projects.

Participating in the Technical Review Committee as a scoring member to approve or reject  economic and social infrastructure projects submitted by the districts.

Assisting the procurement unit of NaCSA and/or the SLRA Roads Engineer to elaborate bidding documents for infrastructure civil works in a timely manner, especially for the technical components (scope of works, bills of quantities, drawings etc)

Participating in the evaluation of the works awarded to the contractors, with the assistance of Consultants and Clerks of Works duly appointed by the NSAP/RIDP Programme.

Updating, on a regular basis, the various database of contractors, Clerk of Works, engineering offices and other consultants duly registered with NaCSA for the NSAP/RIDP programme implementation.

Liaising with local authorities and consultants to develop and carry out training and workshop activities as may be required, to ensure the successful management or maintenance of the civil works financed by NSAP/RIDP.

Any other assignment in the field of his/her competence required by the Programme Manager, the donor or in general from NaCSA and the national authorities.

QUALIFICATION/EXPERIENCE

A university degree in Civil Engineering, with specialization in building construction and/or road works (especially feeder roads).

An advanced degree would be an added advantage.

Experience of at least 7 years in or with internationally financed projects, a good knowledge of the procurement procedures related to the acquisition of civil works and service contracts.

GENERAL OUT PUTS

Submission of regular reports to immediate Supervisor and Donors.

Submission of field visit reports.

Preparation of project documents.

Maintain regular communication with all programme partners, including programme staff.

C. PLANNING, MONITORING AND EVALUATION MANAGER

(Focal Point for Reparations)

Number: One (1)

Location: Freetown

Responsible to: Director, Reparations

Other Relationships: Staff of PM&E unit

Duration: One (1) year, with possibility for extension based on performance,                                             availability of funds and continued relevance of position.

MAIN RESPONSIBILITIES:

Develop medium and long-term programme, monitoring and  plan for the Reparations programme

Manage assessments and surveys

Establish and maintain a comprehensive and updated database

Supervise and coordinate the monitoring of  project activities, budget and logistics

Supervise Data Processing activities

Produce all quarterly and annual reports that are consistent with the RBN of the programme for the `Directors attention

QUALIFICATION/EXPERIENCE

Degree in Economics or other related Social Sciences, with 8 years experience

  Experience in Social Science research and community development    

Masters Degree will be an added advantage

Experience in a variety of research methodologies (quantitative and qualitative indicators, statistical        sampling          etc.

Extensive experience in conducting field assessments and research on the well-being of individuals/        communities in Sierra Leone

Experience in Computer and database management

Experience in project cycle management and log frame approaches

GENERAL OUT PUTS

Submission of regular reports to immediate Supervisor and Donors.

Submission of field visit reports.

Preparation of project documents.

Maintain regular communication with all programme partners, including  programme staff.

D.PLANNING, MONITORING AND EVALUATION MANAGER (NSAP funded)

Number: One (1)

Location: Freetown

Responsible to:Director, PM&E

Other Relationships: Staff of PM&E unit

Duration: One (1) year, with possibility for extension based on performance,availability of funds and continued relevance of position.

MAIN RESPONSIBILITIES:

Provide technical backstopping to field programme staff in project planning, monitoring and evaluation issues.

Assist with the reassessment and formulation of existing or future reconstruction programmes and projects.

Assist the Director in developing appropriate and effective monitoring and evaluation systems for all national construction, resettlement and rehabilitation programmes/projects.

Ensure internal consistency within and between programmes and projects and national goals and objectives, keeping in view the Government of Sierra Leones medium and long-term development perspective.

Advise on the training needs of implementing agencies and provide technical assistance for the conduct of such training.

Produce quarterly progress reports on NSAP activities.

Participate in the training of frontline staff on M&E matters.

Formulate resource utilization plans for NaCSAs resources.

Carry out any other assignments from the Commissioner, Deputy Commissioner or the Director, PM&E

QUALIFICATION/EXPERIENCE

Masters degree in Social Sciences, with at least 8 years experience

Must be proficient and knowledgeable in project management and implementation.

Good background around policies for effective monitoring and evaluation procedure for efficient project management.

Familiar with working around donor projects and liaising with external agencies.

Must have proven competence in the use of computer software applications spreadsheet, database management.

Good leadership skills with the competency needed to work in a team or on his/her own.

Must have good command of spoken and written English

5 years of supervisory experience is essential.

GENERAL OUT PUTS

Submission of regular reports to immediate Supervisor and Donors.

Submission of field visit reports.

Preparation of project documents.

Maintain regular communication with all programme partners, including  programme staff.

E. PLANNING, MONITORING AND EVALUATION OFFICER (NSAP funded)

Number: One (1)

Location: Makeni, Bombali District

Responsible to: Regional Coordinator, North

Other Relationships: Staff of the Northern Region Office

Duration: One (1) year, with possibility for extension based on performance,availability of funds and continued relevance of position.

MAIN RESPONSIBILITIES

Responsible for monitoring and reporting the physical implementation of individual NaCSA projects and provide overall support to regional reconstruction and rehabilitation activities, with the standard Monitoring and Evaluation Reporting Framework.

Determine the type of data and/or information to be generated and analyzed, based on regional needs.

Lead in the design and implementation of specialized studies, including beneficiary perceptions, impact and other data generating activities as required in the region from time to time.

Ensure that (appropriate) Monitoring and Evaluation indicators and schedules of activities are attached to each project before being considered as submitted for processing; submission of such reports to implementing partners and prepare monthly summary technical reports on each sub-project.

Spearhead the development and execution of collaborative and participatory systems and procedures for generating and sharing information on the overall status of support, progress and impact of Reconstruction and Resettlement programmes in the region.

Supervise Data Entry Clerk.

Design and carry out community level assessments, using appropriate qualitative data collection methods (RRR/PRA, focus groups) etc.

Prepare monthly-consolidated Monitoring and Evaluation Reports on sub-projects.

Participate in any national level Monitoring and Evaluation Report (PER), based on Monitoring and Evaluation reports, the Implementing Partners and the latters project Completion Report (PCR).

Any other duties assigned by the Regional Coordinator

Carry out any other assignments from the Commissioner, Deputy Commissioner or the Director, PM&E.

QUALIFICATION/EXPERIENCE

Degree in Social Sciences

4-5 years professional experience.

Experience in monitoring and evaluating field work projects

Experience in working in the public sector and Donor- funded project work

Good leadership skills with the ability to write well articulated reports

Good command of English language (written and spoken)

Sound knowledge of computer software/programmes- Word, Excel, PowerPoint, Spreadsheets and Database Management.

GENERAL OUT PUTS

Submission of regular reports to immediate Supervisor and Donors.

Submission of field visit reports.

Preparation of project documents.

Maintain regular communication with all programme partners, including  programme staff.

F. ADMIN. AND LOGISTICS OFFICER (NSAP funded)

Number:      One (1)

Location:     Freetown

Responsible to:    Executive Secretary/AHRM

Other Relationships:     Staff of Admin unit

Duration:   One (1) year, with possibility for extension based on performance,                                             availability of funds and continued relevance of position.

MAIN RESPONSIBILITES

Assist the Executive Secretary and Administration & Human Resources Manager, Headquarters in matters relating to Logistics and general administrative services.

To establish a database of prices for all vehicle/motorbike parts for the Commission.

Ensures that the NaCSA storage and tracking system is adhered to by store keeper.

Supervise staff at the Commissions stores/warehouses and perform on- the- spot checks.

Prepare monthly reports on fuel usage, mileage and spares.

Submit expenditure for review by the Finance & Admin Officer, Finance Directorate.

Ensure proper tracking of all NACSA assets, including maintenance of asset listing.

Assist all Regions/District Offices with security procedures for vehicle/motorbike care.

Oversee the management of the transport fleet.

Ensure that bikes and vehicles are allocated to staff in an efficient manner.

Capable of operating a pool system for vehicles and motorbikes

Shall generate and report, on a regular basis; update the status of stock and report variances to the Executive Secretary

Any other duties that may be assigned by the Commissioner.

QUALIFICATION/EXPERIENCE

Degree in Business Administration or Economics

Strong administrative background with 3-4 years supervisory experience.

Capable of establishing and maintaining a database around work schedules/programmes.

Must have good organisational skills and fluent in English, with the ability to write reports that are precise, concise and articulate.

Must have experience in supervising warehouse operations and logistical movement drivers and vehicles.

Should be computer literate, with sound knowledge of all basic computer software/programmes.

 GENERAL OUT PUTS

Submission of regular reports to immediate Supervisor and Donors.

Submission of field visit reports.

Preparation of project documents.

Maintain regular communication with all programme partners, including the programme staff.

G.  ASSISTANT PROJECT OFFICER PADCO (ADB funded)

Number:    One (1)

Location:   Freetown

Responsible to:    Coordinator, PADCO

Other Relationships:  Staff of the PADCO unit

Duration:   One (1) year, with possibility for extension based on performance,                                             availability of funds and continued relevance of position.

MAIN RESPONSIBILITES

Monitoring and Supervision of PADCO Volunteers

Ensure all monthly reports have been received from volunteers.

Brief PADCO Coordinator on content of monthly reports and highlight issues of concern.

Assist PADCO Coordinator to undertake monthly telephone check-in on volunteers.

Finances

Prepare allowance voucher for all volunteers and interns and salary voucher for PADCO staff.

Confirm payments have been made on time to all volunteers, interns and staff.

NaCSA Internship Programme

Attend Internship Committee Meetings.

Work with committee to select and place NaCSA Interns.

Facilitate the NaCSA Internship Orientation Session.

Coordinate the monitoring and evaluation of NaCSA Interns.

Keep the PADCO Coordinator informed on all internship developments.

VIO Forum

When the PADCO Coordinator is unavailable, act as the NACSA representative on the VIO forum.

Assist the PADCO Coordinator in planning and implementation forum activities.

Assist the PADCO Coordinator with facilitating a policy dialogue between Government and other stake holders on putting in place a framework for national volunteering.

Perform any other duties assigned by the PADCO Coordinator, and/or Senior Management.

Person Specification

Preferably a youth (35 years or younger)

QUALIFICATION/EXPERIENCE

University Degree or Higher Diploma in Social Sciences

3 years work experience

Experience working with youths

Computer literacy (Word, Excel etc.)

GENERAL OUT PUTS

Submission of regular reports to immediate Supervisor and Donors.

Submission of field visit reports.

Preparation of project documents.

Maintain regular communication with all programme partners, including the programme staff.

H. DATA PROCESSING CLERK (For Reparations)

Number:   One (1)

Location:  Freetown

Responsible to:  PM&E Manager

Other Relationships: Community Outreach Coordinator; Programme Manager

Duration:  One (1) year, with possibility for extension based on performance,                                             availability of funds and continued relevance of position.

MAIN RESPONSIBILITIES:

Input efficiently and accurately, all data/information pertaining to the reparations programme.

Collaborate in the organization and maintenance of physical programme records.

Register all information relevant to the Commissions reparations programme

On a basis of need and availability, support NaCSA computer users with answers to technical questions.

Any other duties that may be assigned by the Director.

QUALIFICATION/EXPERIENCE

Diploma in Data Processing

3 Years experience in data processing and analysis

Conversant with the use of a Spread Sheet and MS Office packages

Computer literacy in MS Office.

GENERAL OUT PUTS

Submission of regular reports to immediate Supervisor and Donors.

Submission of field visit reports.

Preparation of project documents.

Maintain regular communication with all programme partners, including the programme staff.

I. FIELD SUPERVISOR (For Reparations)

Number:  One (1)

Location: Freetown, with frequent travel to the operational areas.

Responsible to:  Director, Reparations

Other Relationships: Programme Manager, PM&E Manager

Duration of Assignment: One (1) year, with possibility for extension based on performance,availability of funds and continued relevance of position.

MAIN RESPONSIBILITIES:

Monitor and provide daily updates on all reparation activities in the country.

Screen, register and verify vulnerable groups qualified for support under the reparations programme.

Facilitate the construction of shelter for war victims.

Assist with monitoring the stability and reconciliation effect at town and village level and advise the Director of the Reparations programme on appropriate action

Assist with conducting periodic review of the plans, activities and outcome of discussions with vulnerable groups.

Perform other responsibilities assigned by the Director and other senior staff of the Commission.

QUALIFICATION/EXPERIENCE

University Degree in sociology, social policy, mass communication, community development, community education, applied social sciences or related.

Minimum 6 years practical experience in community development work, project management, conflict resolution, participatory development, institution building, rule of law, human rights, democratisation, transitional justice project or relevant fields.

Experience in development and facilitation of training programmes

Fluency in English, Krio and other local languages will be an advantage.

Excellent communicator to a variety of audiences

GENERAL OUT PUTS

Submission of regular reports to immediate Supervisor and Donors.

Submission of field visit report.

Preparation of project documents.

Maintain regular communication with all programme partners, including the programme staff.

J. SECRETARIES (2) (For Reparations)

Location:  Freetown

Duration of Assignment: One (1) year with possibility for extension based on performance, availability of funds and continued relevance of position.

JOB SUMMARY

To assist the Unit effectively and efficiently manage its priorities and programmes, in line with the overall strategic direction of NaCSA.

SPECIFIC TASKS:

To assist the Unit to prepare and dispatch both internal and external correspondences.

Establish and maintain systems and procedures to ensure the smooth running of the Unit.

Organize facilities and materials required by visitors coming to the office.

Provide secretarial support to other members of the Unit as may be required.

To acquire and control office supplies and materials for the Units use.

Maintain the Units diary for the Director and other personnel

Help prepare agenda, minutes and facilities for Units meetings.

Ensure correspondences and minutes are all sent to the appropriate people in ample time.

Ensure records and files are kept in accordance with the Administrative Manual and such records produced whenever required.

Help promote the Public Relations of the Reparations programme and the Commission.

articipate in and contribute to the development of a resource centre in the Unit

Any other duties that may be assigned by the Director.

QUALIFICATION

Diploma in Secretarial Studies

4 WASSCE Credits

3 years relevant work experience

Knowledge of MS Office applications

Interested eligible applicants must submit a written application together with a detailed CV and copies of supporting documents in a sealed envelop on which they should clearly indicate the position for which they are applying by Tuesday, October 21st, 2008 to:

The   Human Resource Manager:

National Commission for Social Action

14 16 Charlotte Street , Freetown.

Tel: 226032/227692 ; Fax: 227896/228586/228577

Email: info@nacsa-sl.org; admin@nacsasl.org

This publication can also be found at the NaCSA website:  www.nacsasl.org

Responsible to: Programme Manager

Other Relationships:  Staff of Reparations unit, AHRM)


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