From Awareness Times Newspaper in Freetown

Plan Sierra Leone JOB ADVERTS
Nov 2, 2009, 12:02

Plan Sierra Leone

Plan Sierra Leone is seeking to recruit suitable candidates for the following positions:


Plan is an international child centred development organisation Ė without religious, political or governmental affiliation Ė that works with children and their communities in 48 of the worldís poorest countries to make lasting improvements in their lives. Planís

work worldwide benefits around six million children in Africa, Asia and Latin America. Programme implementation takes place in 48 Country Offices and 4 Regional Offices, working with more than 90,000 mostly rural communities.

Plan Sierra Leone operates in Moyamba, Port Loko, Bombali, Kailahun Districts and part of Western Area and supports development interventions in the domains of health,

education, habitat, livelihood, building relations, child protection, governance and social protection.

Position one

Job Title: Quality Assurance Officer (Internal Audit)
Tenure: One (1) year
Quality Assurance
Reports to: Country Director
Location: Country Office

Job Summary

To analyze success factors and risks facing the organization and recommend any necessary improvements in controls and risk management needed to attain objectives and improve performance in the most transparent manner.

Major Job Responsibilities

1. Be cognizant with the organizationís vision, mission, objectives, programs, strategies, and operating environment. This is to be accomplished through acquiring information in a transparent manner in official manuals and documents, conversation with management, staff and partners, participating in meetings and trainings.

Keep abreast with changes in the organization: itís Country Strategic Plan (CSP) /Country Program Outline (CPO) so that you are up to date with the business of Plan Sierra Leone.

Based on the knowledge/understanding above, identify, analyze and document success factors and risks facing Plan and its partners in the country. This can

1. be done together with the Country Management Team (CMT) or could be the risks identified from the most recent international audit under the risk based audit approach. Update the analysis as often as needed to validate or improve it.
2. Draw up an audit plan (typically quarterly plan) covering all success factors and areas of risks identified, as well as the functions, services, domains of activity and operational units as relevant. Discuss the plan with the CMT and get it approved by the CD and revise it as needed.
3. Using the audit program and audit plan, assure yourself of the existence and effectiveness of internal control systems to attain objectives of Plan and to address risks identified, ensuring that:
4. (a) the organizationís assets (financial, material, human resources, intellectual property and other legal entitlement) are safeguarded

(b) management information systems exist and they are adequate (i.e. functional, reliable and accurate)
(c) organizational policies, procedures and directives are followed
(d) prudent and cost effective use of the organizationís resources (value for money; no idle assets, no wastage, no abuse, etc.)

5. At the request of the CD and in conformity with the standards of the profession, conduct ad-hoc studies, inquiries or investigations in Plan or its partner organizations and communities

After conclusion of each audit assignment, submit to the head of the audited entity a summary of significant findings (positive and/or negative) and their

6. possible causes and implications; if/as needed, recommend measures to correct weaknesses and/or replicate positive achievements
7. Include managementís comment in your report and, if needed, require them to submit to the CD/CMT an action plan for the implementation of audit recommendations. Follow up as appropriate the implementation of the approved action plan.
8. Bring to the immediate attention of the CD any issues requiring special investigation and any case of proven fraud so that the CD can decide on the appropriate course of action and report as per laid-down procedures.
9. If required, assist in staff and partners sensitization and training in your areas of competence
10. Disseminate lessons (positive or negative) and share information and experience
Adhere to and respect in all your activities and behaviour the ethics, standards and norms of the profession, notably in terms of methods, competency, objectivity and independence. You are expected to document your audit work and keep standard working papers. Audit work must be documented to a
11. standard that would enable someone else to re-perform the audit tests you have performed and come up with the same results as you (include details of tests you have performed, the sample selected and the results of the tests).
12. Keep up to date with audit developments, professional standards and guidance (this should be done regularly by reading relevant material, looking at audit websites, ensuring you are familiar with auditing standards, etc.)
13. Coordinate audits and prepare all required information prior to arrival of audit teams
14. Liaise with international auditors and share results of audit work with them in order that they can rely on your work and avoid duplication of effort
15. Participate in the preparation of audit action lists and follow up on implementation of audit actions

1. Prepare regular updates of audit action lists
2. Conduct physical verification of all fixed assets, at least once a year
3. Conduct physical count of stores (country office and program units) at least once a year
4. Conduct surprise petty cash counts

1. Perform any other official duties as assigned

Preferred skills, competences, experience and attitude

÷ Good analytical and synthesis skills
÷ Ability to study and quickly understand new operating environment and organizational systems
÷ Good communication skills - writing and oral; listening and negotiating skills
÷ Independence and objectivity and ability to work with minimum supervision
÷ Organized, methodic and meticulous
÷ Willingness to travel to program units up to 80% of the time
÷ Receptive
÷ Good computer skills including proficiency in word processing and spreadsheets and the use of accounting package
÷ First degree in accounting and/or Level 2 of a professional accounting qualification
÷ 2 years experience in a similar role
÷ Background in auditing will be an added advantage
÷ Ability to work with children and observe the code of conduct in relation to child protection
÷ Team work

Position two

Job Title: ICT Coordinator
Tenure: One (1) year (Renewable)
Information and Communication Technology
Reports to:  ICT Manager
Location: Port Loko Program Unit

Job Summary

To coordinate and provide technical support for users; and to manage and administer local ICT infrastructure and corporate systems under the direction of the PU Manager and the ICT Manager

Position three

Job Title: Driver
Tenure: One (1) year (Renewable)
Department: Administration
Reports to: Administrative Assistant
Location: Port Loko Program Unit


What does the job holder plan?


          ICT operational plans

          ICT disaster recovery plans within the business continuity plan

          Security and access control for data and network devices

          Plan and manage PU technical services ensuring adherence to all corporate processes


What are the outputs and deliverables?

          Availability and reliability of the ICT infrastructure, applications and connectivity

          Provides first line support , advice and solutions to ICT users in relation to application, data and business process issue, ensuring all issues are resolved in a timely fashion

          Ensure that system security and organizational compliance, processes and procedures are in place and properly maintained at the PU

          Perform proactive tasks for ICT infrastructure and corporate applications maintenance

          Maintain agreed levels of service provision and service levels

          Provide ICT support to delivering program outputs

          Provide ICT expertise to ICT in the communities (ICT as a medium of development)

          Facilitate information management and usage

          Increase user ICT proficiency through the transfer of skills to Plan staff and communities


What does the post holder oversee?

          Ensure adherence to corporate standards, design and architecture.

          Escalates incidents to CO/global infrastructure support or local external support contracts as appropriate

          Monitor software licensing and usage

          Identify user ICT training needs and highlight these to the PU Manager


To whom does the job holder report?

          PU Manager if PU based; ICT Manager if based at Country or Regional office

          Technical reporting to the ICT Manager


Which teams/posts report into the post holder?



Criteria for Success

          Meet agreed service and support levels

          ICT users are satisfied with the service provided to them

          Improved ICT proficiency amongst staff

What are the primary linkages for this post?

          PU Manager

          Country ICT Manager (dotted line)

          Collaborate with users of ICT services and systems to ensure they receive timely services

Leadership Behaviours

          Embrace Child-centeredness, Child protection, Community participation and partnership

          Manage customer relationships and service

          Capability to communicate ideas and technical information to a non-technical audience

          Promotes high performance by all staff

          Networking, sharing information and best practices

          Works collaboratively as a team player, listens actively and values contributions

          Self management and personal accountability

Skills Specific to the Post

          Capability to coordinate and cooperate within interdisciplinary teams

          Able to prioritise work effectively for execution with limited resources

          Problem solving and decision making

          Project management skills

          Training and communication skills

          Strong analytical skills

          Working knowledge of English and the common national language

Qualifications and Experience

          Degree or equivalent in Computer Studies with 2 years working experience or Diploma in computer studies with 3 years working experience

          Proven ability and experience in setting up LANs and telecommunications networks

          Experience of supporting LANs, SQL Server, and email server administration

          Experience of Microsoft Server administration

          Experience in managing and implementing information systems and supporting technologies


The Driver is position within the Administrative Department of Plan Sierra Leone. The Driver will be responsible for transporting safely people, equipment and or supplies to Program Units/ Country Office smoothly and efficient operation in accordance with Planís policies and procedures. He will work in collaboration with staff, in a team spirit to ensure smooth operations of the Program Units and Country Officers.


® Drive the assigned vehicle in a safe, responsible and legal manner at all times.
® Collect, convey and deliver designated loads, cargos and messages as directed.
® Assist to load and unload the vehiclesí as necessary.
® Keep a log of all movements of cargo transported by the assigned vehicle.
® Ensure the security of the assigned vehicle, tools, accessories and cargos at all times.
® Ensure that the assigned vehicle has at all times updated insurance and registration documents.
® Perform daily checks on the following: oil, radiator, battery, brake-fluid, tyres, mirrors, doors and exterior of vehicle before starting a trip.
® Clean the exterior of the vehicle daily.
® Keep a log of fuel consumption, maintenance schedule and repairs of the assigned vehicle.
® Advise the Logistics Manager about all required routine maintenance, emergency repairs and renewal of insurance and or registration documents for the assigned vehicle.
® Ensure that all vehicle movement is authorized.
® Unauthorized personnel are not allowed on board all Plan vehicles
® Perform other duties as assigned.III. Preferred skills, competences, experience and attitude

o Basic mechanical skills
o Basic communication skills both oral & written
o Respectful and honest
o Always appear neat
o Always be punctual
o Devoted and committed

All applications marked on the right hand corner "Application for the Position of Quality Assurance Officer OR Driver should be addressed to:

The Human Resources Manager
Plan Sierra Leone Country Office
6 Cantonment Road
Off King Harman Road

Applicants resident in any of Planís operation districts can submit their applications to the Program Unit Manager for onward transmission to the Country Office.The closing date for receipt of applications is before close of business on Tuesday November 3, 2009

Plan is an Equal Opportunity Employer and an Employer of Choice

© Copyright 2005, Freetown, Sierra Leone.