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Plan Sierra Leone Job Vacancy
By
Dec 31, 2009, 17:08

Plan Sierra Leone

Plan Sierra Leone T +(232)-(22)-242067/241405
6 Cantonment Road F +232)-(22)-235060
Off King Harman Road E-Mail Sierra-Leeone.CO@Plan-international.org
Freetown
Sierra Leone

Plan Sierra Leone is seeking to recruit dynamic and suitably qualified persons for the following vacant positions:

Background:

Plan is an international child centred development organisation without religious, political or governmental affiliation that works with children and their communities in 48 of the worlds poorest countries to make lasting improvements in their lives. Plans work worldwide benefits around six million children in Africa, Asia and Latin America. Programme implementation takes place in 48 Country Offices and 4 Regional Offices, working with more than 90,000 mostly rural communities.

Plan Sierra Leone operates in Moyamba, Port Loko, Bombali, Kailahun Districts and part of Western Area and supports development interventions in the domains of health, education, habitat, livelihood, building relations, child protection, governance and social protection.

POSITION ONE

Job Title : WATSAN Advisor (One Position)Department : ProgramTenure : One Year (Renewable)Reports to : Program Support Manager
Location : Program Unit

I. JOB SUMMARY

The WATSAN Advisor is a technical support position within the program department of Plan Sierra Leone. It is to improve on WATSAN activities among Plan Sierra Leone staff, partners and communities for the effective implementation of programs and projects, particularly using the Child Centered Community Development approach. The Advisor will be responsible for facilitating the building of the capacity of Plan staff, local partners and communities with whom Plan Sierra Leone works for the effective implementation of the programs and projects. The Advisors responsibilities include developing initiatives and strategies that will ensure quality water and sanitation for children. He/She is a member of Plan Sierra Leones Technical Support Team.

II. CORE RESPONSIBILITY

- To provide conceptual, technical and managerial assistance needed to support the continuous improvement of the quality of Plans child-centered water and sanitation interventions, in collaboration with other stakeholders.
- Focus will be more on ensuring that the construction, care and maintenance of water and sanitation facilities particularly wells and latrines, are technically sound and sustainable.
- Ensure that technical designs are in line with government designs and are also child friendly.

III. Preferred skills, competences, qualification, experience and attitude

First degree in civil works and water management
At least 3 years experiences in WATSAN programming
Good community trainer and facilitator
Knowledgeable in current WATSAN issues/activities and systems
Technical and engineering skills
Innovative and field oriented
Good communication skills
Focused and results oriented
Skilled in giving and receiving feedback
Computer literate
Analytical and objective
Easy to adapt to new situations
Knowledgeable in participatory approaches to WATSAN programming
Good team player

POSITION TWO

Job Title : Monitoring & Evaluation Officer (Two Vacancies)
Department : Program
Reports to : Team Leader Internal Monitoring UnitLocation : Port Loko and Moyamba Program Units

I. JOB SUMMARY

Responsible for the operation of the M&E system at Program Unit level, becoming engaged in the ongoing process of observing, interacting, noting and analyzing how well the project is doing, challenges and risks facing the organization as well as reporting status and taking action to attain program objectives and improve program performance in the most transparent manner.

II. JOB RESPONSIBILITIES

- Assist with technical preparation and socio-economic appraisal of activity plans submitted by community groups through local councils or implementing NGOs. Make sure quality standards are adhered to and that plans are accompanied by clarity on how M&E will be undertaken.
- Foster participatory planning and monitoring by engaging primary stakeholder groups in the M&E of projects to ensure an understanding of locally perceived impacts and problems.
- Determine information needs of project management, implementing partners and primary stakeholder, the cooperating institutions and funding agencies.
- Ensure that in general, project monitoring schedules comply with the project grants agreement and that the provisions of this agreement are fully observed in the design of project M&E.
- Participate in the regular revision and updating of the information systems (PPM) so progress with the project components can be monitored, problems identified and its impact assessed accurately.
- Assess field reports to determine possible implications for implementation and agree on corrective action with appropriate decision-maker.
- Keep abreast of changes in the organization so as to be up to date with the business of Plan in Sierra Leone.
- Based on knowledge/understanding on the above, identify, analyze and document success factors and risks facing Plan and its partners in the Kailahun Program Unit.
- Draw up a plan (typically quarterly plan) covering all success factors and areas of risks identified, to ensure effectiveness of internal controls and address risks identified.
- Submit to the head of the Program/Department (Program Unit Manager or Head of Partner organization) an objective and critical summary of significant findings and their possible causes and implications; and where needed, recommend measures to correct weaknesses and/or replicate positive achievements bringing to the immediate attention of the Team Leader IMU any issues requiring special investigation.
- Work with the Program Unit Manager to develop an Action Plan for implementation of the recommendations above and submit a copy to the Team Leader IMU. Follow up as appropriate the implementation of the approved action plan.
- Assist in staff and partners training in areas of financial management, participatory M&E and reporting competency.
- Perform any other official assignment as required by the Team Leader, IMU/ Program Support Manager/CD or Delegate.

III. Preferred skills, competences, experience and attitude (Person Specification)

- At least two (2) years experience in participatory assessment and monitoring, data processing or analysis and computer experience, training, facilitation and communication skills and conducting internal financial controls.
- Ability to organize and train Program Unit staff including partner staff.
- Good contextual knowledge of local issues, community priorities and social and cultural constraints and realities
- Ability to study and quickly understand new operating environment and organizational systems
- Organized, methodical and meticulous
- Good communication skills (writing and oral)
- Good listening and negotiating skills
- Independent and objective and should be able to work with minimum supervision.
- Good knowledge on data processing software in particular MS Word and Excel
- Should be able and willing to spend 80% of the work time in the field.
- Should be able to ride a motorbike or willing to learn.

POSITION THREE

Job Title : WATSAN Technician (Two Vacancies)Department : Program
Reports to : Program Unit Manager
Location : Port Loko and Moyamba Program Units

I. JOB SUMMARY

Guided by Plan SLs Right Based Approach, the WASH Technician is responsible for the supervision of all construction activities in the target chiefdoms. S/he is expected to vet and participate in the analysis of Bill of Quantity for all construction works, vet supplied tools and materials for quality control and develop feasible construction implementation plans. The incumbent will ensure compliance with GOSL Technician standards for all construction work. S/he will coordinate mobilisation efforts to assemble locally available construction materials at site by beneficiary communities and will guide delivery schedules for Plan SLE supplied construction tools and materials. The incumbent is expected to spend at least 70% of the working time in the field on supervisory functions. The WASH Technician will coordinate and orientate the locally hired civil work contractors. S/he will monitor consistency in all aspects of construction including field supervision of construction and training activities to ensure adherence to Plan SLs work quality standards/systems. S/he is expected to take the lead in the technical design of wells, school latrines, development of training manuals and help in the actual training of WATSAN committees and CLTS task force groups.

II JOB RESPONSIBILITIES

1. Coordinate livelihood assets creation feasibility studies in selected villages
1.1 Contribute to the development of village selection criteria, needs and baseline assessments
1.2 Participate in the in-depth analysis for village selection
1.3 Coordinate field feasibility studies (EIA, test drilling, water quality etc) keeping village and local resources accessibility in mind
1.4 Participate in project introduction in selected villages to ascertain community willingness to participate in project construction activities
1.5 Collaborate with field staff in triggering communities, strengthening of WATSAN committee structures, development of MOUs, regulations and participatory planning with respect to setting achievable benchmarks on CLTS and other construction aspects

2. Planning and implementation of construction activities
2.1 Networking with other development actors to harmonize CLTS and well construction approaches and preclude duplication
2.2 Ensure conformity of Technicianing designs to the GOSL and international civil Technicianing technical standards on well construction
2.3 Assist in the timely preparation of well construction estimates and analysis of BOQs
2.4 Vet material, tools and equipment samples to ensure quality control in the field
2.5 Take lead in development of implementation plans and monitor adherence to the work schedule keeping community farming calendars in mind
2.6 Coordinate logistical operations for timely delivery of construction supplies to sites and attend to conflicts that could hinder work progress

3. Ensure compliance to approved material management systems
3.1Compile and distribute material allocation schedules (Pumps, Tool kits etc) with Watsan Advisor, WASH Coordinator, Admin Assistants and Community Development Coordinators for logistical planning
3.2 Vet material requests submitted by construction contractors and liaise with WATSAN Advisor, WASH Coordinator and Admin Assistants for smooth material deliveries
3.3 Field follow-ups to ensure appropriate use, tracking and safety of construction materials and equipment
3.4 Conduct stock audits in warehouses at field level and submit reports on findings

4. Capacity building for construction workforce
4.1 Monitor contractors compliance with Plan SLE policies and procedures
4.2 Serve as coach and/or mentor to staff and conducting short in-house training (including sensitization on construction approaches)
4.3 Lead development of hardware training manuals and coordinate training of WATSAN taskforce groups while ensuring gender equity

5. Monitoring and Evaluation of construction activities
5.1 Regular field visits to monitor work progress, compliance to material management procedures and material utilization; document observations and recommend/implement modifications to enhance effectiveness while keeping the PUM/WATSAN Advisor/WASH Coordinator informed
5.2 Coordinate data collection including environmental damage, ODF status of communities, water table levels and water quality.
5.3 Coordinate water testing and chlorination activities and submit results
5.4 Coordinate submission of accurate and timely monthly and evaluative reports on work progress based on standardized format
5.5 Ensures accurate recording of financial liquidations of WASH project activities

III. Preferred skills, competences, experience and attitude (Person Specification)

- Minimum Higher National Diploma and/or Degree in civil Technicianing and Public or Community Health and Community Development Studies with water and sanitation biases
- At least three years working experience in water and sanitation/construction/Technicianing and exposure to community development preferably with an NGO
- Ability to develop team goals, break them to individual targets and lead team to achieve the goals.
- Knowledge of local cultures and community work calendar
- Proficiency in BOQ preparation, use MS Word and Excel for reporting on work progress
- Good team player, able to solve problems and prioritise work in a hectic environment and produce results
- Good written and oral communication and report writing skills
- Willingness to learn and change of mindset.
- Ability to study and quickly understand new operating environment and organizational systems
- Organized, methodical and meticulous
- Good listening and negotiating skills
- Independent and objective and should be able to work with minimum supervision.
- Good knowledge on data processing software in particular MS Word and Excel
- Should be able and willing to spend 80% of the work time in the field.
- Should be able to ride a motorbike or willing to learn.

POSITION FOUR

Job Title : Community Development Coordinator (Two Vacancies)
Department : Program
Tenure : One Year (Renewable)
Reports to : Program Unit Manager
Location : Bombali and Port Loko Program Units

I. JOB SUMMARY

The Community Development Coordinator will work within Plan Sierra Leones framework of Rights Based Approaches (RBA) in coordinating field activities in collaboration with other project staff, implementing partners, Natural Leaders, local leadership structures and respective GOSL line ministries in an effort to achieve the project aim of building local capacity.

The incumbent will oversee the successful implementation of the software component of project with promotion of health and hygiene practices, community sensitization to promote inclusion of CLTS and CHC membership and strengthening of community leadership structures, community assessments, and community trainings in disease monitoring.

II. JOB RESPONSIBILITY

Responsible for mobilizing target communities for CLTS all activities and oversee smooth formation of Community Health Clubs (CHC) and facilitate their activities.

- Take lead in the introduction of WASH project interventions ensuring compliance with set protocols
- Identification and training of emerging Natural leaders as CLTS facilitators so that they can become animators in neighboring communities or villages.
- Support implementing partners in the application of set guidelines in establishment of CHCs, to support the program and ensure this is effectively done
- Ensure community participation development of village development maps and setting benchmarks on achievable targets (work plans)
- Taking a leading role in coordinating and keeping track of the Trigger teams and trigger teams events scheduled. 
- Coaching of Natural leaders and/or the Trigger team leaders; submit monthly a schedule of the trigger teams (whos in what team and what role) as performance indicator. Once the triggering is done, then follow up/monitoring schedule should be submitted.
- Filling out a basic community profile form for every community this would capture basic facts village size/#households, population (#male/female/child) village location/distance, livelihood, health facilities, school facilities, water sources, etc. This will be a performance indicator of the CDCs M&E role in the project.
- Work close with partner staff to promote hygiene and sanitation education in the communities
- Guide use of PRA tools in animation, needs assessments and prioritization
- Mobilize communities to assemble locally available construction materials for water well construction, contribute labour and provide storage for industrial materials

2- Coordinate implementation with other actors in geographically assigned area to promote synergy

- Involve local leadership, other agencies and government extension workers in project planning, implementation, monitoring and evaluation
- Coordinate community trainings, meetings, and meetings with other stakeholders for consistency in methodologies.
- Seek participation of respective line ministries in technical aspects of the project, e.g. selecting health topic presentations, etc.,
- Keep the local Natural leaders and ward councilors abreast of project implementation progress and solicit their support in resolving conflicts, community mobilization and harmonizing work calendars
- Facilitate professional working relationship with partner project staff and other stakeholders

3- Provide programmatic and operational support to communities for job effectiveness in assigned chiefdoms working closely with the community leadership structures in promoting sustainable development.

- Coordinate community mobilization efforts for creation of livelihood assets including gathering local construction materials and labour supply for wells, latrines and subsequent training of caretakers and WATSAN Committees in collaboration with the project Partner and construction team
- Facilitate formation of Community Health Clubs (CHC) and Watsan committees in each village
- Organize capacity building activities for the community groups/associations
- Organize health and hygiene promotion activities through CHCs and sensitization to prevent spread of disease

4- Participate in M&E activities with respect to monitoring community capacities and project activities

- Contribute in the design, implementation and analysis of baseline and post survey studies for all project activities and facilitate feedback delivery to communities
- Facilitate data collection using standardized tools, collect/consolidate and submit for further processing
- Monitor field activities, document observations and recommend/implement modifications to align with current trends to enhance effectiveness
- Submit monthly accurate and evaluative reports on work progress based on standardized reporting format
- Provide vital technical backstopping on M & E for other interested project partners

III. Preferred skills, competences, experience and attitude (Person Specification)

- Minimum Diploma in Public health or Degree in Social studies, public health or community development studies
- At least three years working experience in health education, water and sanitation and exposure to community development preferably with an NGO
- Knowledge of local cultures and community work calendar
- Ability to network with other actors and mobilize community members
- Ability to use MS Word and Excel for reporting on work progress
- Good team player, able to lead group planning, develop and motivate staff
- Ability to prioritise work and produce good results
- Good written and oral communication and report writing skills

POSITION FIVE

Job Title : Project Coordinator, (Education, Health and WATSAN)
Department : Program
Tenure : One Year (Renewable)
Reports to : Program Support Manager
Location : Bombali Program Unit

I. JOB SUMMARY

The Project coordinator is responsible for coordination of the entire project including supervision and monitoring of the WATSAN aspects as well as the education aspects involving partners and MEYS. S/he is expected to participate in the analysis of Bills of Quantities for civil works aspects of the project, vetting materials for quality control and developing feasible construction implementation plans. The incumbent will ensure compliance with GOSL engineering standards for all construction works. S/he will coordinate community and material mobilisation efforts to assemble locally available construction materials at site and will guide delivery schedules for Plan SL supplied construction tools and materials. This position will spend at least 70% of the working time at work sites for supervisory functions. The Project Coordinator should have a technical background in WATSAN to be able to lead the technical design of wells, school latrines, development of training manuals and actual training of WATSAN committees and CLTS task forces. S/he will provide orientation and supervise the locally hired civil work contractors and engineers.

II. JOB RESPONSIBILITY

1. Coordinate livelihood assets creation feasibility studies in selected villages

- Contribute to the development of village selection criteria, needs and baseline assessments
- Participate in the in-depth analysis for village selection
- Coordinate field feasibility studies keeping village and local resources accessibility in mind
- Participate in project introduction in selected villages to ascertain community willingness to participate in project construction activities
- Collaborate with field staff in triggering communities, strengthening of WATSAN community structures, development of MOUs, regulations and participatory planning with respect to setting achievable benchmarks on CLTS and other construction aspects

2. Planning and implementation of construction activities

- Networking with other development actors to harmonize CLTS and well construction approaches and preclude duplication
- Ensure conformity of engineering designs to the GOSL and international civil engineering technical standards on well construction
- Assist in the timely preparation of well construction estimates and analysis of BOQs
- Vet material, tools and equipment samples to ensure quality control in the field
- Take lead in development of implementation plans and monitor adherence to the work schedule keeping community farming calendars in mind
- Coordinate logistical operations for timely delivery of construction supplies to sites and attend to conflicts that could hinder work progress

3. Planning and implementation of education activities

- Participate in planning and conducting trainings for teachers, school management committees
- Networking with MEYS and other partners involved
- Participate in collecting and storing school data on beneficiary schools

4. Ensure compliance to approved material management systems

- Compile and distribute material allocation schedules (Pumps, Tool kits etc) with Watsan Advisor, Admin Assistants and Project Officers for logistical planning
- Vet material requests submitted by construction contractors and liaise with WATSAN Advisor and Admin Assistants for smooth material deliveries
- Field follow-ups to ensure appropriate use, tracking and safety of construction materials and equipment
- Conduct stock audits in warehouses and field and submit reports on findings

5. Capacity building for construction workforce

- Monitor contractors compliance to Plan SL CORE values, policies and procedures
- Staff coaching and mentoring and conducting short in-house courses (including sensitizing staff on construction approaches) to build supervisee capacity
- Lead development of hardware and software training manuals and coordinate training of Watsan task force groups while ensuring gender equity

6. Monitoring and Reporting Evaluation of construction activities

- Regular field visits to monitor work progress, compliance to material management procedures and material utilization;
- Document observations and recommend/implement modifications to enhance effectiveness while keeping PAM/WATSAN Advisor/PSM informed
- Coordinate school and environmental data collection, ODF status of communities, water table levels and water quality.
- Coordinate water testing and chlorination activities and submit reports
- Produce and submit timely monthly reports to PUM
- Accurate recording of financial liquidations of WASH project activities
- Produce donor reports as per agreed schedule

III. Preferred skills, competences, experience and attitude (Person Specification)

- Minimum Diploma and/or Degree in civil engineering and Public or Community Health and Community Development Studies
- At least three years working experience in health education, construction/engineering and exposure to community development preferably with an NGO
- Experience in educational services provision
- Knowledge or local cultures and community work calendar
- Knowledge in BOQ preparation,
- Good written and oral communication and report writing skills
- Skills in MS Word and Excel for reporting
- Ability to develop team goals, break them to individual targets and lead team to achieve the goals.
- Good team player, able to solve problems and prioritise work in a hectic environment and produce results
- Willingness to learn and change of mindset.
- Ability to ride a motor-bike is a must

All applications should be addressed to:
The People and Culture Manager
Plan Sierra Leone Country Office
6 Cantonment Road
Off King Harman Road, Freetown

The closing date for receipt of applications is before close of business on Monday January 11, 2010.

Interested persons can collect Plan Application Form from the Security Post at the above address.

Plan is an equal opportunity employer within the meaning of the relevant UN convention.



© Copyright 2005, Freetown, Sierra Leone.